In construction, sometimes, you get blinders on and don’t dig deep enough to see and prevent possible problems. It is important not to do this because projects begin to fail when unforeseen problems, roadblocks, and constraints surprise us. So, we must be able to dig deeper, prevent sooner, and win before we begin work!
Doing constructibility and risk reviews is not new in construction, but how often does it really happen? The best teams take time to get some Fresh Eyes and perspectives in their planning. Every time we do a Fresh Eyes meeting before construction it sets up the project team for success. Let me say this! “We win the project in Preconstruction!” Most of the project success is decided before we ever step foot onsite!
The “Fresh Eyes Meeting” is key to the successful implementation of a great plan. When paired with a Takt plan, this meeting enables deeper conversations before planning is complete. The “fresh eyes” meeting is held before submitting a final GMP and signing a prime agreement. The goal of the meeting is to gather over one hundred years of similar building experience in the room with the project team to function as “fresh eyes.” The team conducts a meeting that takes participants through the following agenda points:
Schedule (Takt Plan)
Project Risk Assessment
Risk and Opportunity Assignments
The first four agenda items are in purple and are the presentation portion of the fresh eyes. The team showcases these items at a minimum to show what major systems and tools the team is using on how to deliver the project. The last agenda items, in Green, is where the fresh eyes take place. Let me take some time to give a short example of why we have landed on this agenda and what it can do for you when you hold fresh eyes:
This is where the team can do a run-through on the type of project, location, size, scope, owner, design, and basic data points about the project, showcasing any phasing maps and doing a quick run-through on Takt zone maps as a start.
Another really important section for the project overview is understanding the customer and what value means to them on this project. We recommend doing a “conditions of satisfaction” to make sure everyone on the team and in the fresh eyes meeting can see and understand this before proceeding any further.
The roles and responsibilities from the functional teams show how the project team will win and interact, as well as how the project will ultimately succeed. This graphic shows a process that has been used to show these functional teams on larger scale projects.
Beginners study tactics, armchair generals study strategy, but expertly seasoned war generals focus on logistics. General Patton focused on his logistics and supply chains and ultimately was the reason why he was so effective against the Nazis in WW2. Much like his approach, the best tool a builder can have in construction is a logistics plan. Here is a visual that shows how detailed these can get:
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