Read 6 min

What is a Project Administrator?

  • Coordinates project activities, manages schedules, and ensures timely completion of deliverables.
  •  Supports the project by breaking it down into manageable steps.
  •  Manages administrative functions, including creating workflows, analyzing risks, and maintaining project documentation.

How Project Administrators Provide Stability:

1. Orientation and Documentation:
  • Manages project orientations, signage, and documentation.
  • Ensures the smooth operation of weekly tasks, providing stability for the team.
2. Consistency in Systems:
  • Handles various systems and processes to maintain consistency.
  • Prevents inconsistencies that might arise if different team members manage these tasks.
3. Enforcing Standards:
  • Ensures compliance with training, onboarding, safety, and quality standards.
  • Maintains a consistent level of quality by meeting established standards.
4. Enabling Leaders to Focus:
  • Allows project managers and superintendents to focus on higher-risk tasks.
  • Frees up leaders to make critical decisions and coordinate major efforts.

Tips for Partnering Effectively with Project Administrators:

For Project Leaders:

1. Respect Their Role:
  •  Recognize the importance of the project administrator’s role in creating stability.
  •  Avoid delegating only undesirable tasks but appreciate their contribution.
2. Address Their Needs:
  •  Regularly ask project administrators about their needs and challenges.
  •  Ensure they have the tools and support necessary for their role.
3. Make Them Feel Special:
  •  Show appreciation with small gestures like gift cards, flowers, or notes.
  •  Acknowledge the importance of their role in creating a stable project environment.
4. Provide Clear Instructions:
  •  Clearly communicate expectations, assignments, and workflows.
  •  Ensure project administrators have a clear understanding of their responsibilities.
5. Always Reduce Waste:
  •  Collaborate on continuous improvement and waste reduction.
  •  Eliminate unnecessary tasks to focus on value-added activities.

For Project Administrators:

1. Keep Things Stable:
  •  Prioritize stability to enhance the overall project experience.
  •  Identify and remove roadblocks to maintain a smooth workflow.
2. Help Other Team Members:
  •  Focus on supporting the entire team to ensure their relevance.
  •  Collaborate with leaders to minimize distractions and enable them to concentrate on critical tasks.
3. Seek Recognition for Your Role:
  •  Request acknowledgment for the vital role you play in project stability.
  •  Ensure that your efforts are recognized and valued by the project team.
4. Contribute to Continuous Improvement:
  •  Actively participate in continuous improvement initiatives.
  •  Work towards enhancing efficiency and reducing waste within your role.

What Success Looks Like:

Success in the role of a project administrator results in a well-organized, stable project site where everyone can efficiently carry out their responsibilities. Workers, foremen, designers, vendors, architects, and owners experience a welcoming and professional environment that allows them to focus on their tasks without distraction.


Understanding and appreciating the role of a project administrator is crucial for the success of construction projects. By implementing the tips and strategies mentioned above, you can foster a strong partnership with project administrators, leading to more streamlined and efficient project management.

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

On we go!