What Happens At A Pre-Construction Meeting?

A pre-construction meeting is essential to ensure that construction work is done correctly the first time. Here’s a structured outline of the process: 

Purpose

1. Alignment and Education: The meeting is to align the team and educate them on the project details.
2. Quality Installation: The goal is to install work right the first time by following a structured process.

Key Steps

1. Gather Documentation

1. • Updated set of plans and specifications, highlighted by the trade partner or superintendent.
   • Approved submittals to ensure timely material delivery.
   • Safety manual and quality manual of the trade partner.
   • Emergency contacts and training certificates.

2. Prepare Thoroughly

1. • Allocate a day and a half to prepare for the meeting.
   • Read and highlight plans and specs, and review all pertinent information.

3. Review Key Documents in the Meeting

1. • Highlighted plans and specs.
   • Approved submittals and installation instructions.

4. Address Key Requirements

1. • Discuss the owner’s specific requirements and frustrations with past projects.
   • Include these insights in the meeting’s outcomes.

5. Discuss Detailed Plans

1. • Review the master schedule and detailed sequence of work.
   • Discuss zone maps, logistics drawings, and installation models.
   • Address the sequence of installation to avoid potential issues.

6. Identify, Discuss, and Solve Issues (IDS)

1. • List potential issues that could arise during construction.
   • Discuss and solve these issues during the meeting.
   • Document solutions on a visual quality checklist or feature of work board.

7. Create a Quality Feature of Work Board

1. • 11 by 17 paper outlining the installation process, goals, steps, and visual cues for success.
   • Include common pitfalls and solutions.

8. Implement and Inspect

1. • Use the documented solutions and quality checklists in the field.
   • Inspect the work against these checklists during zone control walks.
   • Ensure foremen and crew are committed to delivering the work as per expectations.

Benefits

• Clarity and Commitment: Ensures clear expectations and commitment from the team.
• Standard Process: Uses a structured approach to avoid guesswork.
• Quality Assurance: Provides a visual and documented process to maintain quality in the field.

Conclusion

By following this process, you can ensure a quality product and a smooth construction process. The pre-construction meeting sets the foundation for success, making it crucial to prepare thoroughly, document meticulously, and follow up consistently.