Who Needs to Know and Where Does It Go
Welcome, everybody. I want to talk about something that I believe changes the way projects flow: asking the question, who needs to know and where does it go.
This habit started for me when I realized that just knowing information in my own head is not enough. On a construction project, clarity has to scale. If I read something on a drawing or hear something in a meeting, that information has to travel to the right people and the right places. Otherwise, it gets lost, and the project suffers.
One of the best habits that supports this is see one, do one, teach one. When I see something valuable, I try it. When it works, I teach it to others. That cycle helps me build momentum. But along with that, every time I learn or discover something important, I ask myself, who needs to know and where does it go.
Let me give you an example. Imagine finding a unique structural component in the foundation that is not typical for this type of building. It is not enough to say, okay, I know that now. The right approach is to share it with the team, the owner, and the developer, because it impacts preparation and timelines. And then it needs to be documented. It belongs in the schedule, in the procurement log, in the submittal list, and in the inspection register.
That mindset changes everything. Instead of information sitting in one person’s head, it flows into systems that the entire team can use. It becomes part of the plan.
In practice, this means using every available document and tool as a holding place for crucial information. Safety plans, production plans, job information brochures, logistics maps, zone maps, procurement logs, contracts, schedules, and registers. Each of these becomes a living record of what we know and how we will act.
This is what good planning looks like. Not just reacting but constantly asking the right questions and making sure important information is captured and shared.
So next time you come across something that matters, stop and ask yourself. Who needs to know? Where does it go? That simple habit can prevent chaos, increase clarity, and keep your projects on track.
On we go.
Key Takeaway
Information only adds value when it is shared with the right people and documented in the right places. Asking who needs to know and where it goes ensures clarity and alignment across the project.
If you want to learn more we have:
-Takt Virtual Training: (Click here)
-Check out our YouTube channel for more info: (Click here)
-Listen to the Elevate Construction podcast: (Click here)
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)
Discover Jason’s Expertise:
Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.
On we go