First Planner System®️ – 24 – Supporting the Design Team

How to Enable the Design Team in Pre-Construction

Supporting the design team is one of the most important responsibilities during pre-construction. While there’s often traditional tension between designers and contractors, effective collaboration leaves no room for drama. Instead, it’s about providing resources, expertise, and proactive input to help the design team succeed and, in turn, to set the entire project up for success.

Here are nine ways to enable the design team:

1. Real Time Schedule Updates

Use takt planning methods to quickly simulate and adjust the macro-level plan when design changes occur. This allows immediate feedback so the team can see the schedule implications of design decisions without delay.

2. Real Time Budget Updates

Instead of the slow “design react” cycle, provide current cost feedback in real time. Skilled estimators can closely predict cost impacts, especially when schedule and production plans are factored in.

3. High-Value Constructability Reviews

Go beyond generic “finish this detail” notes. Instead, dig deep into how the building will be put together evaluate material choices, installation methods, sequencing, and logistical considerations. Builders must be involved to make this review meaningful.

4. Early Trade Partner Involvement

Bring in specialty contractors early mechanical, plumbing, electrical, exterior systems, elevators, and more. Their expertise helps shape better system selections, routing, pathways, and installation strategies.

5. VDC (Virtual Design & Construction) Support

Integrate VDC early for design decision-making, “what-if” modeling, and clash detection. The goal is to merge the design model with trade coordination as early as possible.

6. Permitting Assistance

Help with the permitting process by developing a permit matrix that accounts for phased submissions, variances, city requirements, and related issues like SWIP, dust control, and historical preservation.

7. Value Engineering That Adds Value

True value engineering means finding ways to improve quality and efficiency while reducing cost not cutting scope. Explore material alternatives, assembly methods, and creative solutions that enhance the project.

8. Use of A3 Problem Solving

An A3 concisely presents a problem, its root causes, possible solutions, and an action plan all on one page. Facilitating A3s helps the design team make informed, timely decisions.

9. Risk Identification

Actively identify potential risks and work with the design team to mitigate or eliminate them during pre-construction. This proactive approach helps avoid downstream delays and cost overruns.

By taking these steps, contractors can dramatically improve design flow, strengthen relationships, and contribute to a better final product. The way you treat the design team is not only a reflection of your professionalism it’s a direct factor in project success.

Key Takeaway:

Great projects begin with strong design-phase collaboration where contractors empower the design team through timely feedback, expert input, and proactive problem solving. This supportive partnership removes roadblocks, enhances decision making, and helps protect budget, schedule, and quality setting the stage for project success from the very start.