Benefits of Construction Management Software

Unlocking the Power of Construction Management Software: The Right Way

In this blog, we’ll explore the significant role construction management software plays in modern construction projects, emphasizing the importance of using it effectively. If you’re eager to learn how to leverage this technology, understand the frameworks that ensure its success, and keep it in check so you don’t lose your way, you’re in the right place. 

How The Software You Use Can Affect Your Systems

Let me begin with a story about a consulting company that truly understands lean construction, last planner systems, and other essential construction scheduling tools. Kevin and I visited them to observe their innovative practices and provide feedback during a field walk. During one session, they mentioned that they used to implement certain fundamentals that effectively created flow in their construction projects. However, as they started relying more on their project management software, these essential practices were phased out because the software didn’t support them. The consequences were noticeable.

This is a common issue with construction software. Whether it’s scheduling or project management tools, you must be aware of how software can limit you and impact your systems and processes. Identify potential negative consequences early. Throughout my career, I’ve used various software like Prolog, Procore, and CMiC, and they’re all excellent—if used correctly. Remember, the software should do what you need it to do, not dictate your processes. To quote a principle I stand by: “Software should do things that only it can do to enable you to do things that only you can and should be doing.”

Qualities of a Good Construction Management Software

A construction management software is only valuable if it is fast, addictive, and useful. If the software slows you down, complicates processes, or adds unnecessary steps, it’s not worth your time. I once worked with a safety app that, while designed to streamline incident reporting, added so many extra steps that it became a burden. This complexity led to a significant drop in safety observations because no one wanted to use it. Software must be fast, engaging, and practical for it to be effective.

How Construction Management Software Can Help with Cost Management

One area where construction management software truly shines is in cost management. Unlike Excel, where one wrong formula can ruin an entire estimate or projection, dedicated software tools offer a higher level of accuracy and reliability. These tools are excellent for cost estimation, budgeting, and managing pay applications, ensuring you stay on top of your financials without the risk of human error.

How Construction Management Software Can Increase Efficiency

Efficiency is another area where the right software can make a big difference. For example, during my time as a superintendent, I used an app that allowed me to take a picture, use voice-to-text for notes, and automatically sync everything into the project management system. This streamlined the daily reporting process, saving time and improving accuracy. Look for software that enhances these everyday workflows, making them faster and more efficient.

How Construction Management Software Can Make Documentation Easier

Having all project documentation in one place is crucial. Whether it’s plans, specifications, RFIs, submittals, or contracts, the right software helps you keep everything organized and easily accessible. This not only improves project efficiency but also ensures that your company can retain and recall important documents as needed.

How Construction Management Software Can Improve Collaboration

Collaboration is key in any construction project, and many software tools are designed to facilitate better teamwork. Whether it’s using WhatsApp for communication, Miro for virtual whiteboarding, or Microsoft Teams for integrated project management, these tools can significantly improve how your team works together. When choosing collaboration tools, ensure they enhance your team’s connectivity and efficiency.

How Construction Management Software Can Help Streamline Your Process

When it comes to quality control and risk management, software can be incredibly beneficial. However, it’s essential to ensure that the software you choose doesn’t add unnecessary complexity to these processes. I’ve seen instances where overly complicated software caused quality observations to plummet, simply because it was too difficult to use.

Other Uses for Construction Management Software

Construction management software also plays a critical role in data analytics, mobile access, resource management, and more. For example, tools like Power BI can help with data reporting, while mobile access allows workers in the field to stay connected. Ensuring that your software integrates with other tools and systems, such as accounting software, is also crucial for smooth project management.

My Favorite Construction Management Software

Some of my favorite tools in the construction industry include Autodesk, Bluebeam, Microsoft Office, and Canva for design and communication. I also appreciate tools like NoteVault for daily reports and BIM 360 Field for punch lists. The key is to find a suite of tools that work well together and meet your specific needs.

How We Used Different Construction Management Software in Our Systems

At the Bioscience Research Laboratory, we implemented a well-mapped system using a variety of tools. We used Bluebeam Project to post drawings, RFIs, and submittals, BIM 360 Glue for modeling, and NoteVault for daily reports. Each tool was chosen for its specific purpose, and the entire system was designed to work seamlessly together. Even though it wasn’t all under one enterprise license, the workflow was efficient and effective, proving that you don’t need to lock everything into one software solution to achieve great results.

Lastly, to ensure you’re designing a system with the right applications for your projects, it’s crucial to stay informed and make educated choices. If you ever need help in choosing the right applications or designing a system that works for your team, we’re here to help.