How To Become A Construction Scheduler

Welcome to our deep dive into the crucial role of scheduling in construction. Having scheduled literally dozens, if not hundreds, of projects, I bring extensive experience from leading a large scheduling department. My respect for the role of the scheduler in construction is immense, and I believe it is a position of great value and importance. 

The Crucial Role of Schedulers in Construction

Schedulers are not merely support staff; they are integral to the success of a project. However, their role must be clearly defined. Superintendents and project managers should plan and schedule their projects, utilizing the scheduler’s expertise for support, not as a crutch. If superintendents don’t engage in planning and scheduling themselves, the project is doomed to chaos.

The Scheduler’s Evolution at Lean Takt

At Lean Takt, the scheduling arm of Elevate, we employ 28 remarkable individuals who we refer to as process improvement engineers. This title reflects their role more accurately as they engineer software, plans, and strategies to enhance the construction process from pre-construction through to project completion. Their work is about improving processes, not just scheduling tasks.

How We Approach Scheduling at Our Company

Our philosophy is clear: we never do the work for the project team. We train them or work alongside them. This ensures that the knowledge, strategies, and leadership for scheduling remain with the superintendents and project managers, thereby supporting the project rather than hindering it.

Becoming a Construction Scheduler: Eight Essential Steps

1. Learn Construction Scheduling: It’s vital to gain hands-on construction experience. Schedulers should understand the field, the work, and the challenges faced by foremen and workers. Without this, there’s a risk of focusing too much on data and not enough on practical realities.
2. Learn Lean and Production Theory: Understanding lean methodologies and production systems is essential. This includes knowledge of the Toyota Production System, Last Planner, Scrum, and more. Traditional CPM and Gantt charts are not sufficient on their own.
3. Read Key Resources: Educate yourself with foundational texts such as The Toyota Way, The Goal, Critical Chain, This is Lean, The Lean Builder, and Takt Planning and Integrated Control.
4. Follow a Learning Sequence: Start with Takt, then Last Planner, followed by Scrum, Gantt charts, and finally CPM. This sequence ensures the right mindset and approach to scheduling.
5. Maintain Ethical Standards: Schedulers must adhere to ethical standards. Avoid practices that harm workers or distort schedules. Uphold honesty and transparency at all times.
6. Make Schedules Visible: Ensure that schedules are accessible and understandable to everyone involved. Visibility is key to accuracy and implementation.
7. Collaborate with Builders: Form strong relationships with builders. Schedule meetings effectively and partner with them to support the project, ensuring plans are both on paper and internalized by the team.
8. Bring Schedules to the Field: Ensure daily plans are clear and actionable for workers and foremen. A collaborative planning process is essential for field implementation.

Conclusion: Embrace the Path to Becoming a Great Scheduler

Becoming an excellent scheduler involves continuous learning and collaboration. By following these steps and embracing the role with dedication and integrity, you can significantly impact the success of construction projects.