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Managing multiple construction projects is a complex and challenging task, but with the right methods, it can be done effectively. Here, we outline 12 essential steps to manage multiple projects well, five key rules of flow to remember, and the reasons why you should avoid managing multiple projects if possible. 

Why You Should Avoid Managing Multiple Construction Projects

The first step is to try not to manage multiple projects simultaneously. It’s incredibly challenging and can be detrimental to your mental health, schedule, and personal life. If circumstances force you to manage multiple projects, following lean methodologies is crucial.

Important Lean Methodologies to Follow in Construction

Lean methodologies can be applied to any part of your work. If you have opportunities for training or certification programs to learn about them in more detail, please do so. Here are some key concepts:

1. 5S

5S is a systematic and standardized way to organize your areas, emails, and systems every day. It involves:

  • Sort: Get rid of what you don’t need.
  • Straighten: Organize what you have.
  • Sweep/Shine: Clean your area.
  • Standardize: Ensure consistency in processes and systems.
  • Sustain: Maintain these habits daily.

2. One Piece Flow

Focus on completing one task or process at a time without switching focus. For example, complete all steps for a submittal in one go.

3. Flow Together

Ensure that everyone on your team is working in a coordinated manner, prioritizing tasks and flowing to completion together.

4. Visual Management

Move everything into highly visible environments, whether online or in-person, so that the whole team can see, know, and act as a group.

5. Continuous Improvement

Work as a team to solve real problems and continuously improve processes.

The 12 Steps to Managing Multiple Projects Well

1. Get Everything Organized

Organize all project information in one spot, not in emails. Use project management software or a centralized file structure.

2. Identify Your Teams

Know who your teams are and establish great communication channels, such as text chats, phone numbers, and meetings.

3. Know When to Check In

Establish a standard meeting process and schedule regular check-ins with your teams.

4. Provide Clarity

Ensure each team has clarity on their tasks and responsibilities after meetings.

5. Consolidate Your Focus

Try to focus on one project at a time by consolidating meetings and tasks related to each project.

6. Time Block Your Activities

Time block your interactions and tasks to avoid distractions and maintain focus.

7. Work in Day-Tight Compartments

Plan your day with buffers and execute the plan without distractions.

8. Create Failsafes

Ensure there are backup systems and duplicate coverage for critical tasks if you’re unavailable.

9. Create Buffers

Build extra time into your schedule to handle unexpected issues.

10. Get Help

If needed, hire an assistant, project engineer, or other support staff to help manage the workload.

11. Track Leading Indicators

Monitor key performance indicators that will make the most difference in your projects.

12. Improve Continuously

Always seek ways to improve your processes and systems to reduce waste and increase efficiency.

Learn More with These Resources

Following these steps and lean methodologies can help you manage multiple construction projects more effectively, reduce stress, and improve overall project outcomes. For more detailed information on managing construction projects, check out our other resources linked below.

Remember, it’s crucial to have a system in place to avoid chaos, stay focused, and get your work done efficiently. By doing so, you can ensure successful project completion and maintain a healthy work-life balance.

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here) 
-Listen to the Elevate Construction podcast: (Click here) 
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

On we go!