Master Work Package Planning With These Non-Negotiable Rules

In this blog, we’ll explore the concept of work packaging—not advanced work packaging, but my vision for a practical, effective approach. This method has been transformative and is one of the most exciting systems I’ve come across. Today, I’ll share insights on how we can master this process and leverage it to improve project outcomes.

Two Major Ways to Speed Up a Project:

Speeding up a project often boils down to two main strategies:

1. Rezoning the Project:
   Breaking down your project into smaller, manageable zones can significantly reduce the project timeline. For example, if a two-zone project is restructured into four zones, you can complete it faster without compromising quality or overburdening your team.
2. Minimizing Takt Time:
   Shortening your Takt time (e.g., moving from a three-day to a two-day Takt time) allows for faster project execution. However, this can only be achieved by designing, fabricating, and delivering the work package to meet this new timeframe.

Designing to the Installation Work Package:

Achieving shorter Takt times without pushing or disrespecting trade partners requires a thoughtful approach. This involves engaging trade partners to explore what changes in design, fabrication, and delivery would enable faster execution.

For example, imagine prefabricating cabinet bases and using specialized tools that save time during installation. By addressing specific challenges, such as substituting screws or upgrading equipment, we can collaboratively develop work packages that streamline processes while respecting everyone’s capacity and constraints.

The Lean Process vs. Standard Process:

Traditionally, project planning follows this sequence:

1. Concept Design and Schematic Design.
2. Design Development (selecting systems).
3. Construction Documentation.
4. Construction Manager/GC develops the plan for execution.

The lean process flips this model into a pull system:

During concept and schematic design, break down the project into zones and Takt plans while defining work packages for each scope. Collaboratively determine zoning strategies and work package needs with trade partners. Use this input to guide design development, ensuring systems, prefab elements, and specifications align with the work package requirements. This approach not only accelerates timelines but also ensures quality and efficiency throughout the project lifecycle.

Key Components of an Installation Work Package:

A well-prepared installation work package includes:

• Drawings and Layouts (e.g., lift and installation drawings).
• Specifications and necessary tools/materials.
• Installation Instructions.
• Safety and Quality Requirements.

By consolidating this information into a clear, actionable package, crews can execute tasks more efficiently, hitting takt times consistently.

The Impact of Mastering Work Package Planning:

What if every crew had all the design details, prefabricated components, installation instructions, and preparation requirements they needed? This level of clarity could accelerate schedules by 5–20%, saving time and resources.

Mastering work package planning is not just a technical skill—it’s a transformative approach that fosters collaboration, innovation, and respect for the people doing the work.