What Is A Construction Logistics Plan?

Posted on August 14, 2024October 17, 2024 by Twins Team

Read 10 min

Introduction & Summary

What exactly is a construction logistics plan? Many amateur planners focus on tactics, armchair generals focus on strategy, but real experts master logistics. If you’re looking to 10x your logistics game and create a made-ready list of all the elements you should include in your construction planning, you’re in the right place. In this blog post, we’ll cover key tactics, practical advice, and the essential components of an effective logistics strategy for your construction project.

What Is a Construction Logistics Plan?

A construction logistics plan is a comprehensive strategy that helps manage all the logistical aspects of a construction project. It can be broken down into four main categories:

Supply Chain Management: Ensuring that the flow of materials and supplies to the site is consistent and reliable.
On-Site Logistics: Coordinating the transportation of materials and workers on-site to optimize productivity.
Public and Client Relations: Managing how your logistics impact neighbors, the surrounding community, and your client.
Inventory and Decision Making: Strategizing the levels of materials kept on site and how they are distributed and managed.

Your logistics plan will address these areas, ensuring that your supply chain delivers materials efficiently, from the point of receipt to the place of installation. It also helps safeguard your neighbors’ and clients’ experience while ensuring that materials and inventory are kept in check.

The Purpose of Construction Logistics Plans

Logistics plans are used to manage:

Receiving Materials and People: Staging materials, transporting them, and moving people efficiently.
Accessing Work Areas: Ensuring that workers and materials are at the right place at the right time.
Supporting Workers: Making sure your team has everything they need to work safely and effectively.

An effective logistics plan serves as a visual guide to help manage your supply chain, on-site logistics, public interaction, and material staging.

Different Ways to Create a Construction Logistics Plan

The beauty of a logistics plan is its flexibility. It can be created in various formats:

By Hand: Simple sketches or layouts.
In Software: Using Excel, Bluebeam, AutoCAD, Revit, or 3D modeling software.
3D Models: You can even create a 3D model using foam core board, printouts, and glue.

No matter how you create your logistics plan, it should be a visual tool that communicates clearly with your team and trade partners.

Six Key Types of Construction Logistics Plans

To fully optimize your project, consider creating six distinct types of logistics plans. Each one is tailored to a specific phase of construction:

Safety Plan: This plan shows the entire site and outlines emergency gathering points, fire extinguishers, AEDs, access and egress points, and all other safety-related aspects.
General Signage Plan: Outlines how workers, foremen, and deliveries will enter the site, how pedestrians and motorists will interact with the project, and how signage and wayfinding will be implemented.
Mobilization, Make-Ready, and Foundations Plan: This plan focuses on the early phases of the project, such as demo, staging materials like rebar, and concrete washouts.
Superstructure Logistics Plan: Deals with the crane-heavy phase, whether steel or concrete, involving formwork, reinforcing materials, and placing.
Exterior & Interior Logistics Plan: Focuses on access and entry points for workers and materials, exterior construction, and hoist logistics.
Site Work & Close-Out Plan: This plan details the final stages of the project, including site work, closing areas, furniture installation, and other owner-specific services.

How to Implement Construction Logistics Plans Effectively

Having a plan is one thing, but using it effectively is another. Here are six quick tips to make sure your logistics plans are working for you:

Keep Plans Updated: Information should never be static. Keep everything up-to-date with real-time adjustments.
Plan Material Staging: Use the logistics plan in your daily huddles to ensure coordinated deliveries and prevent unnecessary material movements.
Synchronize Entry Points with Delivery Schedules: Ensure that all entry points are clearly shown on the plan and are synced with deliveries.
Ensure Operators Have Access: Make sure your hoist, crane, and forklift operators can see the logistics plan at all times.
Use Maps in Huddles: Regularly discuss and coordinate logistics during team meetings to keep everyone aligned.
Make the Plan Visible to All: Post logistics plans where everyone can see them—conference rooms, huddle areas, etc.

What NOT to Do with Construction Logistics Plans

There are a few common pitfalls you should avoid:

Don’t Check the Box: Creating a logistics plan and then ignoring it will doom your project to inefficiency.
Don’t Skip Any of the Six Key Plans: Each phase of your project deserves its own detailed logistics plan to ensure everything runs smoothly.
Don’t Let the Plan Become Static: It must be a living document, constantly updated and adjusted as conditions change.

Important Things to Include in a Construction Logistics Plan

Here’s a rapid-fire list of key elements you should consider including in your logistics plan:

Area Control: Clear access routes and configurations.
Traffic Patterns: How vehicles and pedestrians will interact with your site.
Site Security: New utility construction, equipment staging, and mobilization points.
Equipment Placement: Location of cranes, hoists, and other heavy equipment.
Material Laydown: Where materials will be stored, fire lanes, and emergency planning.

By covering these points, you’ll ensure that every aspect of your construction project runs smoothly, from receiving materials to final close-out.

Conclusion & Final Thoughts

The importance of a detailed and well-managed construction logistics plan cannot be overstated. It is the backbone of your project, ensuring that materials, people, and equipment all move efficiently, safely, and productively through every phase of the build.

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here)
-Listen to the Elevate Construction podcast: (Click here)
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

On we go!

Construction Management vs. Civil Engineering: Understanding the Differences

Posted on August 13, 2024August 13, 2024 by Twins Team

Read 9 min

Construction management versus civil engineering is an interesting topic that often sparks curiosity among those considering a career in construction. In this blog, we’ll delve into the differences between these two fields and explore why many construction management professionals opt for civil engineering degrees. If you’re interested in this, keep reading to gain valuable insights that can help guide your educational and career choices.

What Is Construction Management?

Construction management focuses on the overall management of a project. It involves overseeing systems, processes, administration, and the leveraging of resources to ensure the project is completed efficiently. Construction management encompasses:

Managing costs, schedules, quality, and safety on-site.
Bringing teams together and maintaining communication.
Overseeing reports and documentation.
Planning and scheduling.
Budgeting and cost control.
Procuring materials and equipment.
Coordinating subcontractors and workers.
Ensuring safety compliance.
Communicating with clients, trade partners, engineers, and architects.

To pursue a career in construction management, individuals typically study within a civil engineering framework or obtain a construction science degree. It’s common to find people with civil engineering degrees who focus on construction management. However, it’s important not to confuse the two fields—civil engineering and construction management are distinct disciplines.

Different Ways to Study Construction Management

While civil engineering and construction management are different, many universities offer construction management as a focus within their civil engineering departments. This can sometimes lead to confusion, but it’s essential to recognize that construction management is more about project oversight rather than the technical design aspects that civil engineers handle.

Construction Management Certifications

Several certifications can bolster a career in construction management, such as:

Certified Construction Manager (CCM)
DBIA (Design-Build Institute of America) certification
CM-Lean certification

These certifications are valuable for managing construction projects but not necessarily for the technical engineering aspects.

A Word of Caution: Be mindful when considering a PMP (Project Management Professional) certification, as it tends to focus more on administrative skills rather than the hands-on project management skills needed in construction.

Potential Positions with a Construction Management Degree

With a construction management degree, you can pursue various roles, including:

Site Manager (especially outside the US)
Project Manager
Project Engineer
Operations Manager
Project Director
Project Executive
Assistant Superintendent
Superintendent
General Superintendent
Field Operations Director

What Is Civil Engineering?

Civil engineering, on the other hand, is centered around the design, development, and maintenance of infrastructure. Civil engineers work on utilities, plants, roads, bridges, dams, and buildings. Their responsibilities include:

Designing infrastructure projects.
Conducting investigations and feasibility studies.
Preparing engineering plans and specifications.
Analyzing data and performing complex calculations.
Ensuring compliance with engineering standards and regulations.
Supervising construction projects from an administrative standpoint.
Addressing technical issues and problem-solving throughout the project.

Civil Engineering Certifications

To become a civil engineer, you’ll need a degree specifically in civil engineering. Certifications like the Professional Engineer (PE) license and Engineer in Training (EIT) certification are crucial for advancing in this field. Additional training and certifications that focus on specific design areas can also enhance your qualifications.

Potential Positions with a Civil Engineering Degree

With a civil engineering degree, you can pursue roles such as:

Civil Engineer
Structural Engineer
Geotechnical Engineer
Transportation Engineer
Environmental Engineer

Why Most Construction Managers Choose a Civil Engineering Degree

Many construction managers choose to pursue a civil engineering degree because it provides a strong technical foundation. Here’s why:

Technical Foundation: A civil engineering degree equips you with a deep understanding of materials, methods, and math, which is crucial for managing complex construction projects.
Versatility: The skill set gained from a civil engineering degree makes you more versatile, allowing you to move between construction management and design roles.
Problem-Solving Skills: Civil engineering education emphasizes problem-solving, which is invaluable in construction management.
Credibility and Trust: A degree in civil engineering with a construction management focus provides credibility, making it easier to get hired and advance in your career.
Certification Requirements: Some certifications and licenses require a formal degree, making it essential for certain career paths.
Career Flexibility: A civil engineering degree opens up more career opportunities and allows for greater flexibility in your professional journey.
Understanding of Design and Engineering: This understanding allows construction managers to work more effectively with design teams.
Competitive Advantage: Construction management or civil engineering majors with a construction management focus are often more competitive in the job market.

Understanding the difference between a construction manager and a civil engineer, as well as why many construction managers choose to earn a civil engineering degree, can help you make informed decisions about your education and career. Whether you choose construction management or civil engineering, both fields offer rewarding experiences and opportunities.

If you want to learn more we have:

Discover Jason’s Expertise:

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Benefits of Construction Management Software

Posted on August 12, 2024August 12, 2024 by Twins Team

Read 11 min

Unlocking the Power of Construction Management Software: The Right Way

In this blog, we’ll explore the significant role construction management software plays in modern construction projects, emphasizing the importance of using it effectively. If you’re eager to learn how to leverage this technology, understand the frameworks that ensure its success, and keep it in check so you don’t lose your way, you’re in the right place.

How The Software You Use Can Affect Your Systems

Let me begin with a story about a consulting company that truly understands lean construction, last planner systems, and other essential construction scheduling tools. Kevin and I visited them to observe their innovative practices and provide feedback during a field walk. During one session, they mentioned that they used to implement certain fundamentals that effectively created flow in their construction projects. However, as they started relying more on their project management software, these essential practices were phased out because the software didn’t support them. The consequences were noticeable.

This is a common issue with construction software. Whether it’s scheduling or project management tools, you must be aware of how software can limit you and impact your systems and processes. Identify potential negative consequences early. Throughout my career, I’ve used various software like Prolog, Procore, and CMiC, and they’re all excellent—if used correctly. Remember, the software should do what you need it to do, not dictate your processes. To quote a principle I stand by: “Software should do things that only it can do to enable you to do things that only you can and should be doing.”

Qualities of a Good Construction Management Software

A construction management software is only valuable if it is fast, addictive, and useful. If the software slows you down, complicates processes, or adds unnecessary steps, it’s not worth your time. I once worked with a safety app that, while designed to streamline incident reporting, added so many extra steps that it became a burden. This complexity led to a significant drop in safety observations because no one wanted to use it. Software must be fast, engaging, and practical for it to be effective.

How Construction Management Software Can Help with Cost Management

One area where construction management software truly shines is in cost management. Unlike Excel, where one wrong formula can ruin an entire estimate or projection, dedicated software tools offer a higher level of accuracy and reliability. These tools are excellent for cost estimation, budgeting, and managing pay applications, ensuring you stay on top of your financials without the risk of human error.

How Construction Management Software Can Increase Efficiency

Efficiency is another area where the right software can make a big difference. For example, during my time as a superintendent, I used an app that allowed me to take a picture, use voice-to-text for notes, and automatically sync everything into the project management system. This streamlined the daily reporting process, saving time and improving accuracy. Look for software that enhances these everyday workflows, making them faster and more efficient.

How Construction Management Software Can Make Documentation Easier

Having all project documentation in one place is crucial. Whether it’s plans, specifications, RFIs, submittals, or contracts, the right software helps you keep everything organized and easily accessible. This not only improves project efficiency but also ensures that your company can retain and recall important documents as needed.

How Construction Management Software Can Improve Collaboration

Collaboration is key in any construction project, and many software tools are designed to facilitate better teamwork. Whether it’s using WhatsApp for communication, Miro for virtual whiteboarding, or Microsoft Teams for integrated project management, these tools can significantly improve how your team works together. When choosing collaboration tools, ensure they enhance your team’s connectivity and efficiency.

How Construction Management Software Can Help Streamline Your Process

When it comes to quality control and risk management, software can be incredibly beneficial. However, it’s essential to ensure that the software you choose doesn’t add unnecessary complexity to these processes. I’ve seen instances where overly complicated software caused quality observations to plummet, simply because it was too difficult to use.

Other Uses for Construction Management Software

Construction management software also plays a critical role in data analytics, mobile access, resource management, and more. For example, tools like Power BI can help with data reporting, while mobile access allows workers in the field to stay connected. Ensuring that your software integrates with other tools and systems, such as accounting software, is also crucial for smooth project management.

My Favorite Construction Management Software

Some of my favorite tools in the construction industry include Autodesk, Bluebeam, Microsoft Office, and Canva for design and communication. I also appreciate tools like NoteVault for daily reports and BIM 360 Field for punch lists. The key is to find a suite of tools that work well together and meet your specific needs.

How We Used Different Construction Management Software in Our Systems

At the Bioscience Research Laboratory, we implemented a well-mapped system using a variety of tools. We used Bluebeam Project to post drawings, RFIs, and submittals, BIM 360 Glue for modeling, and NoteVault for daily reports. Each tool was chosen for its specific purpose, and the entire system was designed to work seamlessly together. Even though it wasn’t all under one enterprise license, the workflow was efficient and effective, proving that you don’t need to lock everything into one software solution to achieve great results.

Lastly, to ensure you’re designing a system with the right applications for your projects, it’s crucial to stay informed and make educated choices. If you ever need help in choosing the right applications or designing a system that works for your team, we’re here to help.

If you want to learn more we have:

Discover Jason’s Expertise:

On we go!

What Does It Mean To Be A Team Player?

Posted on August 7, 2024August 7, 2024 by Twins Team

Read 10 min

If you want to be a great team player and start showing up that way right now, this is the blog post for you. Wouldn’t it be nice if somebody had a formula for this? Well, actually, there is one! You can become a better team player tomorrow, and I’ll give you these references.

The Ideal Team Player

There’s a book called The Ideal Team Player by Patrick Lencioni, and I love it. In this blog post, we’re going to do a deep dive into the content and really give you the framework. You’re going to love it. So, there are three categories in the ideal team player spectrum:

Humble
Hungry
Smart

If you want to be an ideal team player, you will be humble, hungry, and smart. Let’s explore what each of these mean.

Humble: What Being a Humble Team Player Looks Like

Humility in this sense means being willing to do lower-level work amongst your team. Are you willing to be all in, as long as it’s legal, moral, and ethical? Regardless of your position, are you ready to lean in and help your team, not run away, but actually dig in and assist?

Hungry: What Being a Hungry Team Player Looks Like

Hungry means you really care about your career and its growth. You want this, you’re going to figure it out, and you’re going to dig in. You’re going to own your role and do well in your position. Being hungry means you’re that hard-working, get-it-done type of player. So, when you are on a team, not only must you be willing to do what’s needed, but also do it well, with a certain amount of hunger.

Smart: What Being a Smart Team Player Looks Like

Smart doesn’t just mean being intellectually smart. Obviously, you must be smart enough to do the job, but it also means being smart with people. 80% of your job involves dealing with people, while 20% is the technical side of it. Being smart means you are capable of doing the job and also adept at working with people.

What Being an Ideal Team Player Looks Like

The really great spot here is having all three of these characteristics. This is when you become the ideal team player. Now, let me show you how to use this pattern to identify gaps in this model, either for yourself or for others, so that you can really assess the problem.

Different Types of Team Players

The Pawn: This is a person who is humble but not hungry or smart. They are willing to dig in and do anything for the team but don’t drive their own career success and aren’t good with people. They often get used by the team and don’t know how to say no.
The Bulldozer: This personality type is hungry but not humble or smart. They have great drive and determination but lack team spirit and people skills. They bulldoze over everyone, often causing conflicts due to their aggressive approach.
The Charmer: A person who is smart but not humble or hungry. They know how to work with people and influence others but lack the willingness to dig in with the team and drive results.
The Lovable Slacker: Humble and smart but not hungry. They work well with the team and are good with people but lack motivation and productivity.
The Accidental Mess Maker: Humble and hungry but not smart. They have a lot of drive and are willing to help but lack emotional intelligence, often causing conflicts and making duplicate work.
The Skillful Politician: Hungry and smart but not humble. They know how to work with people and are driven but aren’t willing to do lower-level work, often acting like a politician to climb the ranks.

How to Help Others Become Ideal Team Players

If you have a team player who doesn’t fit the ideal mold, here’s how you can help:

The Pawn: Encourage them to develop their career aspirations and people skills.
The Bulldozer: Coach them on team collaboration and emotional intelligence.
The Charmer: Motivate them to take on more responsibility and drive results.
The Lovable Slacker: Inspire them to find their passion and increase their productivity.
The Accidental Mess Maker: Provide training on team dynamics and emotional intelligence.
The Skillful Politician: Encourage them to stretch outside their comfort zone and support the team.

Advantages of Using the Ideal Team Player Pattern

This pattern is simple enough for us to assess where we and others stand. It also highlights specific areas of focus for thought work and training.

Hire the Right People: Use assessments from The Table Group website to evaluate incoming new hires and existing employees.
Assess Your Existing Team: Not for slash and burn approaches, but to help people align with the ideal team player framework.
Develop Your Existing Staff: Provide training, programs, and support to improve skills in any lacking areas.
Embed These Values into Your Culture: Talk about the framework, act on it, and integrate it into your organizational culture.

Key Qualities of an Ideal Team Player

Hard workers
Organized
Willing to help
Contribute to a happy environment
Build trust with their team

Learn More with These Resources

Are you an ideal team player? Let’s find out! Below, I’m linking you to Patrick Lencioni’s book, which is fantastic, along with some guides that will help you. You’ll find assessments for hiring and self-assessments to develop into an ideal team player.

I hope you’ve enjoyed this blog post. On we go!

If you want to learn more we have:

Discover Jason’s Expertise:

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How To Resolve Conflict Between Two Employees At Work

Posted on August 7, 2024October 17, 2024 by Twins Team

Read 8 min

Have you ever dealt with conflict between two employees at work and didn’t know what to do? If so, this blog post is for you. We’re going to explore why conflict happens in the first place and outline six steps you can use to navigate these situations effectively. Let’s get started.

Common Reasons Why Conflict Arises in the Workplace

Understanding why conflict occurs is the first step. Usually, conflict happens when someone feels like something’s being taken away, when someone is feeling jealous, angry, or fearful, or when someone’s basic human needs are not being met. These needs include certainty, significance, variety, and love and connection.

Most conflict among employees stems from a positive intent, meaning they want something, they’re trying to keep something, they’re trying to preserve something, or they’re trying to fulfill a need. When you have this perspective, you can avoid demonizing the people involved and understand that conflict is a normal part of the human experience. Conflict can arise when someone doesn’t feel heard, doesn’t have their needs met, fears loss, or can’t connect with their colleagues. All of these issues have solutions.

Six Steps to Resolve Conflict

Step 1: Recognize the Cause

Know why conflict happens. This understanding is crucial in addressing the root of the issue.

Step 2: Create an Open Door Policy

An open door policy ensures that employees know they can come to you with any issue and that you’ll provide a safe, confidential environment. Make it clear that while some situations, like harassment or discrimination, must be reported, their feelings and experiences will be kept confidential. Listen genuinely and show that you care about their outcomes.

Step 3: Address Serious Issues Promptly

If the conflict involves harassment, discrimination, or abuse, immediately contact your HR and legal departments for guidance. Assure the employee that they are in a safe place and that the situation will be handled appropriately.

Step 4: Determine the Severity of the Situation

Understand how serious the conflict is by listening carefully and observing body language. Ask the person involved to share their experience and feelings.

Step 5: Encourage Direct Communication

If appropriate, encourage the employees to resolve the issue directly with each other. Coach them on how to have a constructive conversation. If they’re comfortable, allow them to try resolving it on their own and check back with you if they need further assistance.

Step 6: Mediate if Necessary

If direct communication isn’t possible or successful, offer to mediate a conversation between the parties. Your role is to facilitate a constructive dialogue and help them reconnect. If the conflict cannot be resolved, you might need to assess whether the employees can be separated or reassigned to different teams.

Additional Steps

Encourage Team Building

Encourage employees to spend time together and get to know each other better. This can help repair relationships and foster a collaborative environment. Personal player cards, where employees write down how they want to be communicated with, can also be helpful.

Documentation

Document the conflict and the steps taken to resolve it. This ensures that your actions can be audited and provides a record for legal purposes.

Align with Company Values

Always anchor your conflict resolution process to the company’s core values, employee handbook, and local rules and customs. This ensures consistency and fairness.

The Key to Conflict Resolution

Listening to all parties involved is crucial. By listening, involving the right people, and seeking second opinions, you can find effective solutions that address the needs of the employees, the team, and the company.

Conflict is a natural part of any team dynamic, but with the right approach, you can resolve it constructively. Remember to stay calm, involve HR and legal when necessary, and seek solutions that benefit everyone.

We hope this blog post empowers you as a leader to handle conflicts effectively. For more detailed steps and resources, check out our linked blog post that provides a comprehensive guide on navigating difficult workplace situations safely and successfully.

If you want to learn more we have:

Discover Jason’s Expertise:

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What Is A Gemba Walk And Why Is It Important?

Posted on August 7, 2024October 17, 2024 by Twins Team

Read 9 min

Do you want to know the main thing that will switch you from a classical old-timey management style to the new Lean management style? If you do, this is the blog post for you.

In this blog post, I’m going to show you a Lean technique that will change everything for you, and you can start it tomorrow. I’m going to discuss the seven steps that you can begin using that will significantly improve the productivity of your people and the pattern for making real improvements at the place of work. Stay with us.

What is a Gemba Walk?

So let’s talk about it. What is a Gemba walk? A Gemba walk is a workplace walkthrough that attempts to observe people, ask about their tasks, and identify productivity gains. The term Gemba walk is derived from the Japanese word Gemba, which means “the real place.” It literally refers to identifying the place where work really happens.

The key concept here, which you might think is basic or fundamental, but is quite fantastic, is to go to the place of work and observe what’s happening with the people closest to the work. The goal is to understand how work is being done, the challenges people face, and opportunities to improve for them, not just for the bottom dollar.

How to Do a Gemba Walk

Here are the steps in the process:

Go to the Place Where the Work is Happening: This might seem fundamental, but how many leadership or executive teams actually do this? Most of the time, leadership teams sit isolated in their offices, not understanding what the workers are dealing with. First step, get out of that comfort zone, do field walks, check out your shop floor, project sites, and meetings. Go to the place of work to see what’s happening on location.
Talk to and Observe People Doing Work: Listen to them and have real meaningful conversations to understand what they are experiencing.
Look for Waste: Look for the eight wastes, overburden, and unevenness. Any of these will negatively affect the people and the bottom line of your business.
Map Out an Understanding of the Process: Understand what’s going on from the conversations and your visual observations. Make sure you can visually articulate or note down what’s really taking place.
Take Steps to Improve the Environment: Here are some suggestions:

- Enabling: How can you better support the people in your organization?
- Teaching and Training: Is there any training that could help your frontline workers in their tasks?
- Listening and Adjusting: Maybe they just need you to listen and adjust company systems to support their work.
- Providing Better Tools or Equipment: Are there better tools or equipment that could support them?
- Ensuring Enough Time: Do they have enough time to finish tasks and regroup?
- Improving the Workplace: Is their work area conducive to high productivity?
- Bringing in Outside Expertise: Is there an expert or resource you need to bring into your organization to solve some problems?

Important Things to Remember During Field Walks

As a part of your overall process, always consider these:

5S-ing: Teach and encourage everyone to sort, straighten, sweep, standardize, and sustain their areas every day.
Seeing Waste: Encourage people to memorize the eight wastes: overproduction, excess inventory, motion, transportation, defects, over-processing, waiting, and not using the genius of the team. After 5S-ing, people will see waste and be motivated to make improvements.
Start, Stop, and Continue: At the end of your Gemba walk, ask your team:

- What should we start doing to improve?
- What should we stop doing?
- What should we continue doing that’s working well?

Importance of Sharing Improvements Throughout Your Organization

If you see a before-and-after story or a cool idea during your walks, share it throughout your organization via email, pictures, WhatsApp, or YouTube videos. Don’t underestimate the importance of sharing improvements. This creates dialogue and encourages a culture of continuous improvement.

Effective Method to Properly Observe the Workplace

One key tip is the Ohno Circle, inspired by Taiichi Ohno, the inventor of the Toyota Production System. He would draw a chalk circle on the ground and ask people to stand there for a prolonged period to observe and understand what was really happening without distractions.

Final Thoughts

If you engage in a Gemba walk, preferably every month, don’t go there to dictate solutions. Go to observe and have real conversations. This approach will build a culture of trust, improve the work environment, and ultimately enhance productivity and profits.

Classical management often isolates leaders from workers. Lean management connects them, leveraging the insights of those who know what changes are needed. Manage like this, where you’re connected and observing the real work, because you have the power to make impactful changes.

If you want to learn more we have:

Discover Jason’s Expertise:

On we go!

How Do You Balance Work And Family Life?

Posted on August 7, 2024October 17, 2024 by Twins Team

Read 10 min

Are you at the point where you just need to be home and present with your family and still crush it at work? Do you want to know exactly how you can achieve a balance between your work and home life and what specific tools are available to support you in this endeavor? Would you like my seven recommendations for how to execute this flawlessly? If so, you’re going to love this blog post. So let’s go ahead and get started.

Differences Between Balance vs. Blend

What does balance mean? When you look it up in the dictionary, it means an even distribution of something. But there’s also another word that I want to introduce here, which is blend, defined as a mixture of different things in quantities. Sometimes we’re really focused on balancing. But the fact of the matter is that work and home life require an intentional blend. So it’s not a fight of either-or; it’s about finding the right blend and balance.

The Key to Work & Family Life Balance and Blend

The key to balancing and blending your work and home life is to intentionally schedule both. Here’s how to approach it:

Schedule Family Time First: Determine the exact time you need for your family. This includes asking your spouse, partner, or kids what the most important times are for them and when they need you home. For example, maybe you need to be home for a weekly baseball game on Wednesdays at 4 PM, or ensure you’re available for date night on Fridays at 5 PM. Get detailed and specific about these key times.
Schedule Work Time Next: After identifying your family commitments, determine when you can work late if necessary. For instance, maybe your family is okay with you working late on Mondays and Thursdays. Communicate these times with your project team to ensure they can cover for you during your family commitments.

How to Schedule Time for Your Family and Work

Intentionally scheduling time for your family and work involves clear communication and setting boundaries. Here’s a step-by-step guide:

Talk to Your Family: Have a discussion with your family about their key needs and commitments. Understand what times are non-negotiable for family activities.
Talk to Your Work Team: Communicate with your project team about your family commitments and find ways to cover for each other during these times. For example, someone can cover the early morning tasks if you need to take your kids to school.

Prioritizing Tasks When Scheduling Your Time

Prioritizing tasks is crucial to balance your work and family life. Here’s the order to follow:

Family and Personal Time: Schedule your family and personal time first. This is your top priority.
Career Development: Next, schedule the tasks necessary for your career development.
Project Meetings: Schedule important meetings for your projects.
Handling Project Chaos: Finally, schedule time to handle any chaos or unexpected issues that arise in your projects.

Identifying Resources to Get Your Work Done on Time

To accomplish your tasks within the time you’ve allotted, you need to identify the necessary resources. Ask yourself:

How many people do I need on my team?
What technology and software will I need?
What support will I need to accomplish these tasks?
What training do I need to improve my efficiency?
What does my work environment need to look like?

The same planning applies to your family time. Be intentional about how you spend this time and what you need to make the most of it.

Tips to Make the Most of Your Time with Your Family

Coordination Time: Spend at least 90 minutes each week with your partner or spouse coordinating family activities.
Date Nights: Have two date nights per week – one out of the house and one at home.
Proximity Time: Spend at least 15 hours per week in close proximity to your family.
Focused Time with Kids: Spend at least 15 minutes of focused time with each child per week.
Family Outings: Plan one fun family outing per week.
Dinner at Home: Ensure at least two nights per week where the whole family has dinner together at home.
No Weekend Work: Avoid working on weekends to rest and rejuvenate.

Achieving Work & Family Life Balance and Blend

Balancing and blending your work and family life is about being intentional and setting boundaries. Constrain your work schedule to fit within these boundaries, and you’ll find creative ways to achieve your goals. Breaking the habit of constantly prioritizing work over family is essential for maintaining a healthy balance.

In conclusion, a good work-life balance and blend come down to intentional planning and communication. By following these tips and recommendations, you can create a harmonious balance between your work and family life, ensuring success and happiness in both areas.

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How To Speak In Meetings With Confidence And Authority

Posted on August 7, 2024October 17, 2024 by Twins Team

Read 8 min

Are you struggling to speak up confidently in meetings? You’re not alone. Many of us face this challenge, but there’s a way to get past it. In this blog post, we’ll explore what part of the environment needs to be set up for you to speak up, 11 tips you can put into practice to be successful, and some things to avoid. Let’s dive in.

The Importance of Speaking Up Confidently

Speaking up confidently in meetings is a skill we all need and can practice. However, it’s essential to practice it the right way. An unsafe environment, wrong timing, a hostile crowd, or lack of supportive elements can make it a daunting task. Therefore, the first and foremost step is to create the right environment.

Setting Up the Right Environment

A conducive meeting environment follows the same principles as running a great meeting. Here are the essential components:

Preparation: The meeting should be well-prepared.
Purpose: The meeting must have a clear purpose.
Focus: The meeting should be focused, so everyone knows the direction.
Healthy Conflict: The environment must allow for healthy conflict where everyone can engage.

With these components in place, you can:

See where the conversation is headed and stay with that context.
Use your experience to contribute meaningfully.
Practice saying something that adds value to the conversation.

How to Speak Confidently in Meetings

Practicing is key to getting better at speaking up in meetings. Remember, practice does not make perfect; perfect practice makes perfect or makes permanent. Here are 11 tips to help you practice effectively and speak up confidently:

1. Prepare in Advance

A well-scheduled meeting with a clear purpose allows you to come prepared. Understand what’s being discussed and do any necessary research ahead of time.

2. Overcome Limiting Beliefs

Move past your limiting beliefs. Stop censoring yourself and believe that people need your opinion and expertise. Your contributions are valuable and necessary.

3. Listen Well

Always listen attentively. Sometimes, listening deeply can make you forget what you were going to say, but it’s crucial for understanding the conversation and contributing meaningfully.

4. Ask Questions

If you’re not ready to speak up, ask for clarity. Questions like “What does this mean?” or “What about that?” can help move the conversation forward and ensure you understand the context before providing your input.

5. Use a Meeting Agenda

If you’re hosting the meeting, use an agenda. If you’re a participant, align with the agenda to know when to speak up.

6. Believe in Your Answers

Center your response around a single concept or word you are emotionally connected to. This focus will help you speak passionately and effectively.

7. Provide Context

When speaking up, provide context. Explain what you see, the current conditions, and what makes you believe your opinion is relevant. This makes it easier for others to understand and engage with your input.

8. Share Experiences

Relate your contributions to your experiences. This makes your input more relatable and credible.

9. Practice Regularly

Take every opportunity to add value. The more you practice, the more you normalize speaking up and the better you get at it.

10. Commit to Speaking Up

Write down key points you want to address during the meeting. Commit to speaking up about these topics and follow through.

11. Ease Into It

If you’re feeling super nervous, don’t force it. Find natural opportunities to speak up, be patient with yourself, and understand that even the best speakers make mistakes and improve over time.

Key Things to Avoid When Speaking in Meetings

Here are a few pitfalls to watch out for:

Having Your Camera Off: In virtual meetings, having your camera on helps create a natural connection and makes your comments more impactful.
Being Distracted: Avoid multitasking during meetings. Stay focused to keep up with the context and contribute effectively.
Not Listening to Others: Failing to listen disconnects you from the group and can make your comments less relevant.

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How To Make The Most Of Your Day

Posted on July 26, 2024July 26, 2024 by Twins Team

Read 11 min

Are you constantly running from one fire to another? This blog post is for you. We’re going to share with you four essential actions to kick off your day on the right foot. These are the key things you need to feel satisfied before you finish your day, and the things you can’t forget, because if you do, you’ll end up right back in that rat race. Let’s get started.

4 Key Things to Start Your Day Right

When you’re setting up your day, it’s crucial to start it off right. There’s quite a bit of research that goes into this, so let me give you four key actions to really set your day off on the right track.

1. Spend Five Minutes in the Sunlight

Start your day by spending five minutes in the sunlight, if possible. Get up, think of something you’re grateful for, stand up, go to the window, or step outside. This simple act will get your day started off right by providing the biochemical boost your body needs.

2. Breathe Deeply

In the description below, we’ll link you to a graphic that will help you with a breathing routine to use every morning. Whether you use the box breathing method (inhale for 5 seconds, hold for 5 seconds, exhale for 5 seconds, hold for 5 seconds) or another breathing method, aim to take at least 10 to 25 deep breaths. This practice will get your lungs working, make you more alert, and help you start your day effectively.

3. Practice Self-Love

This might sound a bit silly, but it makes a significant difference. Go to the mirror and tell yourself, “I love you.” Do this once or multiple times. This practice will wire you into a mindset where you can win the day with self-gratitude and comfort in your own skin.

4. Challenge Yourself

Do something that challenges you each morning. For example, if you typically brush your teeth with your right hand, try using your left hand. Switch up your routines to keep your mind sharp and prevent falling into a monotonous cycle. Challenging yourself helps you stay aware, connected, balanced, and intellectually stimulated.

How to Plan Your Day

Now that we’ve covered the essentials to start your day, let’s discuss how to plan it effectively.

Use a To-Do List

Every professional should have a to-do list. This list helps you get everything out of your head and onto paper, making it easier to remember key tasks.

Implement Leader Standard Work

Your Leader Standard Work should include the tasks you need to accomplish daily or weekly to take care of yourself, your family, and your leadership role.

Live in Day-Tight Compartments

Plan your day by pulling key tasks from your Leader Standard Work and time-blocking them. Fill the rest of your time with to-do list items and buffers. This method helps you stay focused and allows for flexibility in your schedule.

Practice One-Piece Flow

Work on tasks in a focused manner, reducing distractions to accomplish work more efficiently. This approach helps you complete tasks in a shorter amount of time due to increased focus.

How to Practice Box Breathing

Box breathing is a method to calm your mind and body. Inhale for 5 seconds, hold for 5 seconds, exhale for 5 seconds, and hold again for 5 seconds. Repeat this process 3 to 5 times. This practice helps regulate your heart rate, focus your mind, and prepare you for the day. During this process, place your hand over your heart and think about something you’re grateful for, something you want to give to others, and something you want to let go of.

How to Feel Successful Throughout the Day

1. Include Energizing Activities

Ensure your day includes activities that give you energy and make you feel proud. Avoid overloading your schedule with tasks that drain you. Plan your day with buffers and impactful activities.

2. Prioritize Urgent and Important Tasks

Focus on tasks that are urgent and important, and that only you can do. This ensures you’re addressing the most critical tasks first.

3. Plan Buffers Throughout Your Day

Plan at least 40% of your day as buffers. These buffers help you handle distractions, take breaks, and manage tasks that take longer than expected. This approach prevents you from feeling rushed and allows you to absorb unexpected events.

4. Work in One-Piece Flow

Focus on one task at a time to accomplish work more efficiently. Reduce distractions and stay present in your work.

Five Key Things to Make the Most of Your Day

Work Without Distraction: Find a place where you can focus without interruptions. Whether it’s a quiet office, a dedicated workspace at home, or a peaceful outdoor spot, eliminate distractions to maximize productivity.
Schedule Thinking Time: Allocate time for problem-solving and creative thinking. This is when you’ll generate your best ideas and make significant progress.
Take Breaks: Regular breaks are essential for maintaining energy and focus. Follow the example of military studies that show the importance of taking breaks to sustain performance.
Connect with Others: Human connection is vital for happiness and engagement. Take time to interact with your team and build meaningful relationships.
Feel Like You’re Winning: Ensure your day includes activities that make you feel accomplished. Avoid overloading your schedule and focus on tasks that give you a sense of achievement.

Learn More with These Resources

As a free gift, we’re providing a complete outline of how you can make the most of your day in the form of a blog post. Try implementing these steps for at least 60 days and see the positive impact on your daily routine. We hope you enjoy these tips and look forward to hearing about your success. On we go!

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How To Implement Lean Construction

Posted on July 26, 2024October 17, 2024 by Twins Team

Read 8 min

Let’s get started with what Lean is. Although I’ve covered this before, it’s worth revisiting. Lean construction is built on four foundational principles:

Respect for People and Resources: This means valuing every team member and optimizing resource usage.
Stability and Flow: Ensuring consistent and predictable project progress.
Total Participation with Visual Systems: Engaging the entire team through clear and visual management systems.
Quality and Continuous Improvement: Striving for excellence and always seeking ways to enhance processes.

If you prefer a more tangible breakdown, here it is:

Respect for People: Treating everyone involved with dignity and ensuring their well-being.
5S and Elimination of the Eight Wastes: Organizing workspaces for efficiency and removing non-value-adding activities.
Overburden and Unevenness: Managing workloads to avoid burnout and ensuring balanced workflows.
One Piece or One Process Flow: Streamlining processes for smoother operations.
Flowing Together on a Takt Time: Synchronizing work rhythms to maintain steady progress.
Visual Systems for the Entire Project Team: Using visual tools to keep everyone informed and aligned.
Delivering Quality and Improving Continuously: Focusing on high standards and ongoing enhancements.

Where to Learn Lean Construction Practices

To implement Lean construction, you need to start by learning about it. Here are some steps to get you started:

Lean Training: Enroll in training programs offered by various organizations such as AGC, LCI, Elevate, and Nicolas Modak’s hubs. You can also read books on Lean construction to deepen your understanding.
Takt Planning: Takt is a German word for rhythm, symbolizing trades moving through zones in sequence. Learn to create schedules that show trades flowing in a consistent, diagonal line, enabling you to measure progress and implement Lean systems effectively. For detailed guidance, read “Takt Planning” by Jason Schroeder.
Last Planner System: Once you have your takt plan, involve your team in updating sequences, removing roadblocks, and creating weekly work plans collaboratively. For more insights, read “The Lean Builder” by Keyan Zandy and Joe Donarumo.
Lean Manufacturing Insights from Paul Akers: Paul Akers’ book “2 Second Lean” is a great resource for understanding Lean principles in a simple, engaging way. His videos and systems are invaluable for those new to Lean.

Implementing Lean Construction

Once you’ve learned the basics, here’s how to implement Lean construction effectively:

Experiment on Your Own Projects: Apply Lean principles to your projects and track the results.
Align with the Right Company: Ensure your company supports and invests in Lean practices to sustain your efforts.
Integrate Lean into Business Systems: Align your company’s systems with Lean actions, tools, processes, and culture to support project success.
Train Everyone: Comprehensive training for all team members on Lean systems is crucial. This may take time, but it’s essential for effective implementation.
Motivate Your Team: Recognize top performers, share successes, and create a culture that supports Lean behaviors. Measure the right things to drive desired outcomes.
Provide Necessary Tools and Resources: Ensure your team has the time, training, tools, and resources needed to implement Lean practices effectively.
Create Anchor Projects: Implement Lean on key projects with the best opportunities and teams. Highlight these successes to build momentum.
Make Your Successes Famous: Share your Lean successes through pictures, videos, industry talks, and social media. This builds ownership and encourages others to follow suit.
Encourage Responsible Scaling: Support and expand Lean practices across projects and teams gradually and sustainably.
Regular Tours and Reviews: Maintain Lean habits by regularly touring projects and showcasing your successes. This keeps the team motivated and accountable.

Important Analogy to Understand About Making Changes

To successfully implement Lean, use the analogy from the book “Switch.” Imagine you have a rider (your intellect) steering an elephant (your motivation) along a path (your circumstances). For effective change:

The rider (knowledge) needs to know how to implement Lean.
The elephant (motivation) must want to embrace Lean.
The path (circumstances) must be clear and conducive to Lean practices.

Without all three elements, change will be challenging.

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General Offerings

Company Offerings

Systems

Introduction & Summary

What Is a Construction Logistics Plan?

The Purpose of Construction Logistics Plans

Different Ways to Create a Construction Logistics Plan

Six Key Types of Construction Logistics Plans

How to Implement Construction Logistics Plans Effectively

What NOT to Do with Construction Logistics Plans

Important Things to Include in a Construction Logistics Plan

Conclusion & Final Thoughts

The Ideal Team Player

Humble: What Being a Humble Team Player Looks Like

Hungry: What Being a Hungry Team Player Looks Like

Smart: What Being a Smart Team Player Looks Like

What Being an Ideal Team Player Looks Like

Different Types of Team Players

How to Help Others Become Ideal Team Players

Advantages of Using the Ideal Team Player Pattern

Key Qualities of an Ideal Team Player

Learn More with These Resources

Common Reasons Why Conflict Arises in the Workplace

Six Steps to Resolve Conflict

Step 1: Recognize the Cause

Step 2: Create an Open Door Policy

Step 3: Address Serious Issues Promptly

Step 4: Determine the Severity of the Situation

Step 5: Encourage Direct Communication

Step 6: Mediate if Necessary

Additional Steps

Encourage Team Building

Documentation

Align with Company Values

The Key to Conflict Resolution

What is a Gemba Walk?

How to Do a Gemba Walk

Important Things to Remember During Field Walks

Importance of Sharing Improvements Throughout Your Organization

Effective Method to Properly Observe the Workplace

Final Thoughts

Differences Between Balance vs. Blend

The Key to Work & Family Life Balance and Blend

How to Schedule Time for Your Family and Work

Prioritizing Tasks When Scheduling Your Time

Identifying Resources to Get Your Work Done on Time

Tips to Make the Most of Your Time with Your Family

Achieving Work & Family Life Balance and Blend

The Importance of Speaking Up Confidently

Setting Up the Right Environment

How to Speak Confidently in Meetings

1. Prepare in Advance

2. Overcome Limiting Beliefs

3. Listen Well

4. Ask Questions

5. Use a Meeting Agenda

6. Believe in Your Answers

7. Provide Context

8. Share Experiences

9. Practice Regularly

10. Commit to Speaking Up

11. Ease Into It

Key Things to Avoid When Speaking in Meetings

4 Key Things to Start Your Day Right

1. Spend Five Minutes in the Sunlight

2. Breathe Deeply

3. Practice Self-Love

4. Challenge Yourself

How to Plan Your Day

Use a To-Do List

Implement Leader Standard Work

Live in Day-Tight Compartments

Practice One-Piece Flow

How to Practice Box Breathing

How to Feel Successful Throughout the Day

1. Include Energizing Activities

2. Prioritize Urgent and Important Tasks

3. Plan Buffers Throughout Your Day

4. Work in One-Piece Flow

Five Key Things to Make the Most of Your Day