Nicolas M., Author at Elevate Constructionist

How To Make The Most Of Your Day

Posted on July 26, 2024July 26, 2024 by Nicolas M.

Read 11 min

Are you constantly running from one fire to another? This blog post is for you. We’re going to share with you four essential actions to kick off your day on the right foot. These are the key things you need to feel satisfied before you finish your day, and the things you can’t forget, because if you do, you’ll end up right back in that rat race. Let’s get started.

4 Key Things to Start Your Day Right

When you’re setting up your day, it’s crucial to start it off right. There’s quite a bit of research that goes into this, so let me give you four key actions to really set your day off on the right track.

1. Spend Five Minutes in the Sunlight

Start your day by spending five minutes in the sunlight, if possible. Get up, think of something you’re grateful for, stand up, go to the window, or step outside. This simple act will get your day started off right by providing the biochemical boost your body needs.

2. Breathe Deeply

In the description below, we’ll link you to a graphic that will help you with a breathing routine to use every morning. Whether you use the box breathing method (inhale for 5 seconds, hold for 5 seconds, exhale for 5 seconds, hold for 5 seconds) or another breathing method, aim to take at least 10 to 25 deep breaths. This practice will get your lungs working, make you more alert, and help you start your day effectively.

3. Practice Self-Love

This might sound a bit silly, but it makes a significant difference. Go to the mirror and tell yourself, “I love you.” Do this once or multiple times. This practice will wire you into a mindset where you can win the day with self-gratitude and comfort in your own skin.

4. Challenge Yourself

Do something that challenges you each morning. For example, if you typically brush your teeth with your right hand, try using your left hand. Switch up your routines to keep your mind sharp and prevent falling into a monotonous cycle. Challenging yourself helps you stay aware, connected, balanced, and intellectually stimulated.

How to Plan Your Day

Now that we’ve covered the essentials to start your day, let’s discuss how to plan it effectively.

Use a To-Do List

Every professional should have a to-do list. This list helps you get everything out of your head and onto paper, making it easier to remember key tasks.

Implement Leader Standard Work

Your Leader Standard Work should include the tasks you need to accomplish daily or weekly to take care of yourself, your family, and your leadership role.

Live in Day-Tight Compartments

Plan your day by pulling key tasks from your Leader Standard Work and time-blocking them. Fill the rest of your time with to-do list items and buffers. This method helps you stay focused and allows for flexibility in your schedule.

Practice One-Piece Flow

Work on tasks in a focused manner, reducing distractions to accomplish work more efficiently. This approach helps you complete tasks in a shorter amount of time due to increased focus.

How to Practice Box Breathing

Box breathing is a method to calm your mind and body. Inhale for 5 seconds, hold for 5 seconds, exhale for 5 seconds, and hold again for 5 seconds. Repeat this process 3 to 5 times. This practice helps regulate your heart rate, focus your mind, and prepare you for the day. During this process, place your hand over your heart and think about something you’re grateful for, something you want to give to others, and something you want to let go of.

How to Feel Successful Throughout the Day

1. Include Energizing Activities

Ensure your day includes activities that give you energy and make you feel proud. Avoid overloading your schedule with tasks that drain you. Plan your day with buffers and impactful activities.

2. Prioritize Urgent and Important Tasks

Focus on tasks that are urgent and important, and that only you can do. This ensures you’re addressing the most critical tasks first.

3. Plan Buffers Throughout Your Day

Plan at least 40% of your day as buffers. These buffers help you handle distractions, take breaks, and manage tasks that take longer than expected. This approach prevents you from feeling rushed and allows you to absorb unexpected events.

4. Work in One-Piece Flow

Focus on one task at a time to accomplish work more efficiently. Reduce distractions and stay present in your work.

Five Key Things to Make the Most of Your Day

Work Without Distraction: Find a place where you can focus without interruptions. Whether it’s a quiet office, a dedicated workspace at home, or a peaceful outdoor spot, eliminate distractions to maximize productivity.
Schedule Thinking Time: Allocate time for problem-solving and creative thinking. This is when you’ll generate your best ideas and make significant progress.
Take Breaks: Regular breaks are essential for maintaining energy and focus. Follow the example of military studies that show the importance of taking breaks to sustain performance.
Connect with Others: Human connection is vital for happiness and engagement. Take time to interact with your team and build meaningful relationships.
Feel Like You’re Winning: Ensure your day includes activities that make you feel accomplished. Avoid overloading your schedule and focus on tasks that give you a sense of achievement.

Learn More with These Resources

As a free gift, we’re providing a complete outline of how you can make the most of your day in the form of a blog post. Try implementing these steps for at least 60 days and see the positive impact on your daily routine. We hope you enjoy these tips and look forward to hearing about your success. On we go!

If you want to learn more we have:

-Takt Virtual Training: (Click here)
-Check out our Youtube channel for more info: (Click here)
-Listen to the Elevate Construction podcast: (Click here)
-Check out our training programs and certifications: (Click here)
-The Takt Book: (Click here)

Discover Jason’s Expertise:

Meet Jason Schroeder, the driving force behind Elevate Construction IST. As the company’s owner and principal consultant, he’s dedicated to taking construction to new heights. With a wealth of industry experience, he’s crafted the Field Engineer Boot Camp and Superintendent Boot Camp – intensive training programs engineered to cultivate top-tier leaders capable of steering their teams towards success. Jason’s vision? To expand his training initiatives across the nation, empowering construction firms to soar to unprecedented levels of excellence.

On we go!

How To Implement Lean Construction

Posted on July 26, 2024July 26, 2024 by Nicolas M.

Read 8 min

Let’s get started with what Lean is. Although I’ve covered this before, it’s worth revisiting. Lean construction is built on four foundational principles:

Respect for People and Resources: This means valuing every team member and optimizing resource usage.
Stability and Flow: Ensuring consistent and predictable project progress.
Total Participation with Visual Systems: Engaging the entire team through clear and visual management systems.
Quality and Continuous Improvement: Striving for excellence and always seeking ways to enhance processes.

If you prefer a more tangible breakdown, here it is:

Respect for People: Treating everyone involved with dignity and ensuring their well-being.
5S and Elimination of the Eight Wastes: Organizing workspaces for efficiency and removing non-value-adding activities.
Overburden and Unevenness: Managing workloads to avoid burnout and ensuring balanced workflows.
One Piece or One Process Flow: Streamlining processes for smoother operations.
Flowing Together on a Takt Time: Synchronizing work rhythms to maintain steady progress.
Visual Systems for the Entire Project Team: Using visual tools to keep everyone informed and aligned.
Delivering Quality and Improving Continuously: Focusing on high standards and ongoing enhancements.

Where to Learn Lean Construction Practices

To implement Lean construction, you need to start by learning about it. Here are some steps to get you started:

Lean Training: Enroll in training programs offered by various organizations such as AGC, LCI, Elevate, and Nicolas Modak’s hubs. You can also read books on Lean construction to deepen your understanding.
Takt Planning: Takt is a German word for rhythm, symbolizing trades moving through zones in sequence. Learn to create schedules that show trades flowing in a consistent, diagonal line, enabling you to measure progress and implement Lean systems effectively. For detailed guidance, read “Takt Planning” by Jason Schroeder.
Last Planner System: Once you have your takt plan, involve your team in updating sequences, removing roadblocks, and creating weekly work plans collaboratively. For more insights, read “The Lean Builder” by Keyan Zandy and Joe Donarumo.
Lean Manufacturing Insights from Paul Akers: Paul Akers’ book “2 Second Lean” is a great resource for understanding Lean principles in a simple, engaging way. His videos and systems are invaluable for those new to Lean.

Implementing Lean Construction

Once you’ve learned the basics, here’s how to implement Lean construction effectively:

Experiment on Your Own Projects: Apply Lean principles to your projects and track the results.
Align with the Right Company: Ensure your company supports and invests in Lean practices to sustain your efforts.
Integrate Lean into Business Systems: Align your company’s systems with Lean actions, tools, processes, and culture to support project success.
Train Everyone: Comprehensive training for all team members on Lean systems is crucial. This may take time, but it’s essential for effective implementation.
Motivate Your Team: Recognize top performers, share successes, and create a culture that supports Lean behaviors. Measure the right things to drive desired outcomes.
Provide Necessary Tools and Resources: Ensure your team has the time, training, tools, and resources needed to implement Lean practices effectively.
Create Anchor Projects: Implement Lean on key projects with the best opportunities and teams. Highlight these successes to build momentum.
Make Your Successes Famous: Share your Lean successes through pictures, videos, industry talks, and social media. This builds ownership and encourages others to follow suit.
Encourage Responsible Scaling: Support and expand Lean practices across projects and teams gradually and sustainably.
Regular Tours and Reviews: Maintain Lean habits by regularly touring projects and showcasing your successes. This keeps the team motivated and accountable.

Important Analogy to Understand About Making Changes

To successfully implement Lean, use the analogy from the book “Switch.” Imagine you have a rider (your intellect) steering an elephant (your motivation) along a path (your circumstances). For effective change:

The rider (knowledge) needs to know how to implement Lean.
The elephant (motivation) must want to embrace Lean.
The path (circumstances) must be clear and conducive to Lean practices.

Without all three elements, change will be challenging.

Learn More with These Resources

For further reading, explore the resources linked in the description below. Implementing Lean requires knowledge, motivation, and the right circumstances. Follow these steps, and you’ll be well on your way to successful Lean construction.

On we go!

If you want to learn more we have:

Discover Jason’s Expertise:

On we go!

How To Analyze People Through Behavior And Body Language

Posted on July 26, 2024July 26, 2024 by Nicolas M.

Read 9 min

In this blog post, you’ll discover why most people act the way they do and how their actions are driven by four basic human needs. We’ll also explore the two spiritual needs that can actually influence behavior outcomes, as well as three factors that can change those behaviors. By the end, you’ll have a clearer understanding of why people behave the way they do in various situations. So, stay with us.

Alright, let’s dive right in. I’m super excited about this topic, and I believe we’re going to explain it in a way that will make perfect sense. You can use this pattern wherever you go. When I first learned this pattern, I thought, “That’s pretty interesting,” but now that I’ve used it for years, I see this pattern everywhere.

Important Thing to Understand About Positive Intentions

Let’s start by understanding that everyone has positive intent. I know that’s a hard concept to grasp, and you might disagree with me. Hold on, hold on. Don’t get upset just yet. Everyone has positive intent. Anger, conflict, yelling, and even punishing people often have positive intentions behind them. Even people who use drugs are trying to numb themselves to escape pain. If you look at any situation, there’s typically a positive intent. This doesn’t mean the actions are moral or ethical, but it means they are driven by a desire for a positive outcome for themselves. By understanding these intentions, we can help others and ourselves.

The 4 Basic Human Needs

I want to introduce you to the four basic human needs:

Certainty: The desire for consistency, safety, and predictability in our lives, like having a roof over our heads.
Variety: Sometimes humans get bored and want to change their environment.
Significance: The need to feel important and liked by others.
Love and Connection: The need to feel connected to others.

How People React When They Lack a Basic Human Need

When a person focuses on one of these needs and doesn’t get it, they respond accordingly. For example, if I’m with my child and a dangerous dog starts running towards us, I’ll get angry and likely attack the dog and yell at the owner. This response is driven by my need for certainty—keeping my child safe. If I don’t get this certainty, I’ll respond with anger.

Similarly, in a marriage, if your spouse isn’t making you feel special, you might feel insignificant and unloved. This lack of significance and love can lead to sadness and anger, creating a cycle of arguments and apologies. This cycle, where you’re not getting what you need, is called the sad-mad cycle.

How People Can Fall Into Numbing

People can’t survive in the sad-mad cycle for long. The human psyche can’t sustain prolonged sadness or anger, so they start numbing. Numbing can come from overworking, drugs, alcohol, smoking, excessive sex, or any distraction used to mask the pain of unmet needs. Sadly, sometimes people even resort to suicide.

What to Do If You Lack a Basic Human Need

So, what are your options if you lack a basic human need? Instead of numbing, you have two other options:

Get What You Need: If you lack certainty, work harder to achieve job security or improve your marriage. However, this isn’t always the best solution.
Focus on Spiritual Needs: The two spiritual needs are growth and contribution. Instead of reacting negatively to unmet needs, focus on growing and contributing. This could mean exercising, reading, volunteering, or serving others, regardless of what you get in return.

How to Fulfill Your Basic Needs by Focusing on the 2 Spiritual Needs

Prioritize your needs towards growth and contribution. You have control over these needs. Unlike the basic needs of certainty, variety, significance, and love, you can control how much you grow and contribute. Focusing on these can fulfill your needs in a positive and sustainable way.

How to Analyze People Through Their Behaviors and Body Language

When analyzing people, their behaviors, and body language, start by identifying their positive intent. Then, determine which need they are clinging to. For example, if your foreman is upset and crossing his arms during a meeting, consider that he might be worried about not meeting a deadline and the certainty of his job performance. Understanding this allows you to address the real issue rather than reacting negatively.

This pattern is crucial in any industry with frequent misunderstandings. By identifying positive intent and the associated need, you can find win-win solutions and foster better communication and collaboration.

For more in-depth analysis, check out another post on our channel where we delve into these concepts with visual aids. I hope this helps. On we go.

If you want to learn more we have:

Discover Jason’s Expertise:

On we go!

How Is Technology Used In Construction?

Posted on July 26, 2024July 26, 2024 by Nicolas M.

Read 9 min

How is technology used in construction? This is a question I get asked all the time. People want to know what kind of technology construction companies need and where they can get it. In this blog post, I will address what makes good tech work, what makes it go bad and not work, potentially costing you a lot of money, and what are the three keys to having good technology in construction. So, let’s begin.

Technology is crucial to the success of construction. Its importance in our methods and processes has been an absolute game-changer. We have equipment like cranes, pavers, and surveying tools that are out of this world. This type of technology is generally accepted because you can’t fake surveying, paving, or hoisting. This technology has been amazing for the construction industry, speeding up processes and ensuring accuracy. It has been thoroughly tested and proven reliable. For instance, I have zero doubt that when I visit a construction site and see those computer systems running, they will run properly.

When we look at technology for demolition or building with 3D models, there’s little worry because it is thoroughly tested. Using robotic total stations, the proof is in the pudding. However, there is technology that hasn’t been thoroughly tested, and it can hurt us if we’re not careful. Let’s dive into this aspect because it’s important for technology to work for us, not against us.

When we talk about robots, processes, and specific tools, technology has been doing very well. The issues arise when technology attempts to replace human judgment and skills, particularly in project management. Problems occur when people lack the fundamental skills for the technology or when technology tries to take over tasks best suited for humans.

The 14 Management Principles of The Toyota Way

Jeffrey K. Liker’s book, The Toyota Way, outlines 14 principles, one of which pertains to technology. Here they are:

Always apply a long-term philosophy.
Create continuous flow.
Use pull systems to avoid overproduction.
Go to the place of work and monitor where the work is being done in the field.
Build a Lean culture.
Standardize your tasks.
Use visual controls.
Only use thoroughly tested technology.
Grow leaders to live a Lean philosophy.
Develop people and teams.
Respect your outside network.
Observe and reflect.
Decide slowly and act fast.
Practice reflection all the time.

Technology should be thoroughly tested and observed before being implemented. Here’s a personal story to illustrate this. When I first started learning AutoCAD to become a field engineer, I saw a clear pattern. The technology had a definite purpose but was initially difficult to use and implement. Over time, it became easier, streamlined, and eventually did more than a human drafts person could do. AutoCAD and Revit became game changers, enhancing the design and coordination processes while maintaining best practices. This is the pattern all technology should follow.

Examples of Helpful Technology in Construction

Technology should do tasks that humans shouldn’t so that humans can focus on what they should do. Here are some great examples of technology that follows this pattern:

Equipment technology
Building information modeling (BIM)
Laser scanning
Various VDC (Virtual Design and Construction) technologies
Engineering and architectural software

When technology is problematic, it often tries to replace tasks best done by humans or is used without proper understanding. Examples include project management tools, scheduling software, and some types of layout technologies. These issues arise when the technology:

Does not align with time-honored, tested strategies.
Does not enable user training, leading to knowledge gaps.
Attempts to automate tasks that require human judgment.

How to Test Construction Software

When testing software for construction:

Ensure it follows proven methodologies.
Verify it facilitates user understanding and training.
Confirm it performs tasks suitable for automation, not replacing human judgment.

A recent example is a sticky note program that automated collaboration. While automation can be helpful, humans should handle the collaborative aspects, while the software should aid in data analysis and making information accessible.

The Importance of Thoroughly Testing Software

Thoroughly vetting your software is crucial. It’s tempting to invest in new, shiny technologies, but they should be as useful as YouTube, as addictive as Facebook, and as quick as Wikipedia. The technology should enhance user understanding and efficiency without replacing fundamental human skills.

In conclusion, technology should streamline processes, not complicate them. Carefully test and observe any technology before implementation to ensure it meets these criteria. For more insights, check out the linked podcast, which will broaden your perspective and help avoid costly mistakes. I hope you’ve enjoyed this blog post. On we go!

If you want to learn more we have:

Discover Jason’s Expertise:

On we go!

How To Manage Multiple Construction Projects

Posted on July 26, 2024July 26, 2024 by Nicolas M.

Read 7 min

Managing multiple construction projects is a complex and challenging task, but with the right methods, it can be done effectively. Here, we outline 12 essential steps to manage multiple projects well, five key rules of flow to remember, and the reasons why you should avoid managing multiple projects if possible.

Why You Should Avoid Managing Multiple Construction Projects

The first step is to try not to manage multiple projects simultaneously. It’s incredibly challenging and can be detrimental to your mental health, schedule, and personal life. If circumstances force you to manage multiple projects, following lean methodologies is crucial.

Important Lean Methodologies to Follow in Construction

Lean methodologies can be applied to any part of your work. If you have opportunities for training or certification programs to learn about them in more detail, please do so. Here are some key concepts:

1. 5S

5S is a systematic and standardized way to organize your areas, emails, and systems every day. It involves:

Sort: Get rid of what you don’t need.
Straighten: Organize what you have.
Sweep/Shine: Clean your area.
Standardize: Ensure consistency in processes and systems.
Sustain: Maintain these habits daily.

2. One Piece Flow

Focus on completing one task or process at a time without switching focus. For example, complete all steps for a submittal in one go.

3. Flow Together

Ensure that everyone on your team is working in a coordinated manner, prioritizing tasks and flowing to completion together.

4. Visual Management

Move everything into highly visible environments, whether online or in-person, so that the whole team can see, know, and act as a group.

5. Continuous Improvement

Work as a team to solve real problems and continuously improve processes.

The 12 Steps to Managing Multiple Projects Well

1. Get Everything Organized

Organize all project information in one spot, not in emails. Use project management software or a centralized file structure.

2. Identify Your Teams

Know who your teams are and establish great communication channels, such as text chats, phone numbers, and meetings.

3. Know When to Check In

Establish a standard meeting process and schedule regular check-ins with your teams.

4. Provide Clarity

Ensure each team has clarity on their tasks and responsibilities after meetings.

5. Consolidate Your Focus

Try to focus on one project at a time by consolidating meetings and tasks related to each project.

6. Time Block Your Activities

Time block your interactions and tasks to avoid distractions and maintain focus.

7. Work in Day-Tight Compartments

Plan your day with buffers and execute the plan without distractions.

8. Create Failsafes

Ensure there are backup systems and duplicate coverage for critical tasks if you’re unavailable.

9. Create Buffers

Build extra time into your schedule to handle unexpected issues.

10. Get Help

If needed, hire an assistant, project engineer, or other support staff to help manage the workload.

11. Track Leading Indicators

Monitor key performance indicators that will make the most difference in your projects.

12. Improve Continuously

Always seek ways to improve your processes and systems to reduce waste and increase efficiency.

Learn More with These Resources

Following these steps and lean methodologies can help you manage multiple construction projects more effectively, reduce stress, and improve overall project outcomes. For more detailed information on managing construction projects, check out our other resources linked below.

Remember, it’s crucial to have a system in place to avoid chaos, stay focused, and get your work done efficiently. By doing so, you can ensure successful project completion and maintain a healthy work-life balance.

If you want to learn more we have:

Discover Jason’s Expertise:

On we go!

Why Is Construction So Stressful?

Posted on July 19, 2024July 19, 2024 by Nicolas M.

Read 7 min

Understanding the Stress in Construction

Construction is notoriously stressful, and understanding why is the first step toward mitigating it. The bottom line is that construction is so stressful because we often make it that way. Sometimes, it seems like we’re addicted to adrenaline. Yes, construction is hard—often harder than manufacturing in many respects. While it may not be as technologically advanced, the physical demands of working in extreme weather, dealing with chaotic environments, and navigating challenging terrains add significant stress.

But here’s the thing: it doesn’t have to be as stressful as it is today. Much of the stress comes from poor planning, outdated systems, and a lack of proper training. If we want to reduce this stress, we need to address these root causes.

Common Reasons Why Construction Becomes Stressful

To illustrate how we often make construction more stressful than necessary, let’s consider a simple task, such as baking a cake or changing a motor vehicle. Imagine doing it the “construction way” with these chaotic and stressful steps:

No Proper Planning: Rush into the task without any plans.
Constant Rushing: Always be in a hurry, either mentally or physically.
Poor Handoffs: Transition tasks to others with minimal overlap and preparation.
Adversarial Contracts: Set up contracts designed to create conflict rather than cooperation.
Outsourced Tasks: Hire out all tasks to others without knowing how to do them yourself.
Lack of Repetition: Ensure every task is new and unprecedented, with no rhythm or familiarity.
No Known Processes: Work without any established processes or reference materials.
Isolation: Have no one around with experience to help you.
Constant Criticism: Have someone constantly rushing and criticizing you.
Siloed Teams: Work in isolated teams with minimal communication.

The Truth About Working in Construction

When we design our work processes in such a chaotic way, it’s no wonder that construction is stressful. Everything mentioned above is reflective of common practices in construction, leading to inefficiency, conflict, and stress.

How to Reduce Stress in Construction

If we want to reduce stress in construction, we need to make some fundamental changes:

Plan Projects Thoroughly: Proper planning is crucial. This includes initial planning, six-week look-ahead planning, and daily planning.
Use the Right Systems: Implement systems like Lean methods, Takt, Last Planner System, and Scrum. Embrace integrated project delivery methods such as design-build and CM at risk.
Train Our People: Ensure that everyone in the field is well-trained and knowledgeable.

4 Key Techniques to Reduce Stress in Construction

Here are four key techniques to help reduce stress:

Identify and Manage Risks: Use a risk and opportunity register to track risks, make assignments, and review them regularly.
Have a Comprehensive Plan: Beyond the initial plan, ensure there are detailed plans for every stage and task.
Address Problems Proactively: Use the IDS (Identify, Discuss, Solve) method to tackle issues as they arise.
Prepare for Uncontrollable Risks: Have a solid emergency response plan to handle accidents and unforeseen events.

Essential Elements to Reduce Stress in Construction

To achieve a less stressful work environment, focus on:

Personal organization
Team balance and health
Stable systems
Use of the right production systems

Conclusion

The stress in construction is within our control. By planning properly, using the right systems, and ensuring thorough training, we can create a more enjoyable and less stressful work environment. Remember, you can enjoy your time at work—it’s 100% possible.

Learn More with These Resources

I hope these insights help you reduce stress in your construction projects. On we go!

If you want to learn more we have:

Discover Jason’s Expertise:

On we go!

How Should A Female Construction Project Manager Dress?

Posted on July 19, 2024July 19, 2024 by Nicolas M.

Read 9 min

Dressing for Success in Construction: Tips and Guidelines

First of all, I’m a guy, why in the world would you listen to me on this topic? I have no business talking about this. I’m a dude, and I have no business weighing in on how a woman should dress at work. So, in order to create this blog post (because it’s a commonly searched topic on the internet), I asked an expert, Kate Schroeder. She gave me this answer, and you’re going to love it: “Whatever she wants to wear.”

What Should a Female Construction Project Manager Wear?

So, the answer is whatever she feels comfortable with that fits within these parameters. We’re not going to decide or recommend what a female employee should wear on a construction project, but I will give you some guidelines in case you’re the one typing this into your search engine and you want some help. Kate’s got our back. I did this entire outline with her. Let’s roll.

Business Casual for Women

First, look up business casual for women. I did that the other day, and it was highly professional. With the exception of sleeveless shirts or shirts that don’t cover the entire body (which might be unsafe per OSHA regulations or whatever regulations you have in your country), business casual dress seems very appropriate. In fact, we will link you in the description below to some good references for that so you can get a good representative idea.

Comparing Guidelines with Male Attire

Kate suggested comparing it to what a male wears and then adjusting for your style and what you want to wear. Here are some parameters:

Pants: They should go from the waist down to your boots, be professional, clean, and without holes.
Shirt: Should have sleeves, and for men at least, a collar. It should be professional and appropriate for the work environment and sturdy enough for a construction project.
Boots: Substantial leather boots that go past the ankle, steel-toed if required. Make sure they are the right boots for the job.
Sleeves: At least four inches over your shoulder and arm on a construction project.
No Holes: No stylish holes or ratty clothing in any part of your outfit.
Professional Appearance: Ensure that your outfit fits with your personal protective equipment (PPE). This includes hairstyle, jewelry, and any other part of your outfit.

Personal Protective Equipment (PPE)

As a female project manager, you will want to have your own hardhat, safety glasses, vest, gloves, hearing protection, and boots. Your PPE should be custom-tailored to your company, style, and sizes so that they fit properly when you’re out in the field. Whether you’re male or female, the way you wear your PPE will signal whether or not people take you seriously. Make sure your hard hats, glasses, vests, gloves, and boots are serious and well-kept.

Importance of Dressing According to Safety Standards

However you dress is up to you, but it must be within the parameters of how to dress properly and safely on a construction project. Unfortunately, dresses and skirts are not typically conducive to a construction environment as they don’t keep your skin protected. Many people keep their arms uncovered, but there’s a trend towards wearing long sleeves even in hot weather to keep most of your skin covered.

Important Reminders When Dressing for Construction

Here’s some advice for everyone. Women do not need to look sweet at work, put on makeup, or do their hair. Just like men, women should come to work looking professional but without the extra pressure to look pretty or put together. We need to provide a psychologically safe environment where men and women are treated equally.

What to Avoid Doing as a Female in Construction

As a female project manager, do not adjust the way you dress in response to men. Dress how you feel comfortable, what is professional, and according to safety standards. You should show up how you want, dress how you want, and look how you want. This should be an equal and psychologically safe environment.

Connecting with People in Construction

Dress in a way that forms a connection with the craft, workers, and foremen. Don’t base it on what men will think; base it on how you can best connect with the people on your project site. A three-piece suit or a full outfit might not be the best idea, but coming unprepared or looking scraggly isn’t either. The answer is somewhere in the middle.

Final Thoughts

If you have any questions, ask another woman in construction—they’ll be able to guide you. At the end of the day, you shouldn’t be listening to me because I’m a dude. Wear what you feel comfortable wearing.

I hope you found this blog post useful and that it respects and elevates women in construction. On we go!

If you want to learn more we have:

Discover Jason’s Expertise:

On we go!

What Is Float In A Construction Schedule?

Posted on July 19, 2024July 19, 2024 by Nicolas M.

Read 11 min

Float should be in every construction schedule. I get asked all the time, “Should we always have float? Should we not have float? Where do we put it? What kinds of things can I expect when I put it in there? And will the owner allow it? What do you do if the owner doesn’t allow it?” All these questions we’re going to answer in this blog post.

What is Float in a Construction Schedule?

Float in a construction schedule is the amount that the activities, either together as a network or an independent activity, can move without affecting the overall schedule. This is basically the amount the schedule can move or push without actually affecting the end date. In my definition, it means avoiding stalking activities needlessly. So, it’s contingency. It’s a buffer, and I prefer the term buffer because we want to buffer impacts. Every schedule should have it.

When you take CPM (Critical Path Method) training the traditional way, CPM textbooks do talk about having scheduled contingency. The definition of the longest path is the longest path of activities, where if any of the activities were delayed, it would delay the entire project schedule. Often, owners will not allow float, contingency, or buffers at the end. They want you to back up your substantial completion date right to the end of that activity and have a critical path on the project. Owners use that critical path to avoid granting time or money for an actual impact on the project if it’s not on that critical path. As we’ve talked about in other posts, the critical path is not a great way to measure a construction schedule.

The Purpose & Importance of Float in a Construction Schedule

Float, when used correctly, is to absorb delays. Every construction project will have delays; every construction project will have problems. Throughout the course of the project, when you have that delay, or missing material procurement, or the rain day, you need the ability to move that construction schedule to the right, sustain a delay, and then use a buffer day, work contingency, or float. Every schedule should have it. There shouldn’t be any construction schedule in the entire world that doesn’t have float, contingency, or buffers because every project will have problems.

Of all the construction projects in the world, how many of them will go perfectly? How many will not even sustain one delay? How many will have every activity hit perfectly each and every time? Zero. If you said zero, then that’s how many schedules with no float you should have. Out of all the construction projects in the world, all have problems, delays, and issues that come up. So, all of them should have buffers, contingency, or float.

How to Add Float in a Construction Schedule

Risk Analysis

First, do a risk analysis. This is detailed in the book “How Big Things Get Done.” Look for your big risks, or “black swans,” and quantify days and dollars for them. Then ask yourself if your risks and days are covered with the float, contingency, or buffer at the end of the schedule.

Anchor Properly

Anchor your schedule by finding representative examples of similar projects done elsewhere. Put them into a database or your own Excel spreadsheet and calculate the average overrun for those projects in that region. Add that time into the actual schedule or make sure that, in addition to your risk days, it is included as buffers, float, or contingency.

Problems will happen. There’s no sense in having wishful thinking. Without float, when the end of the schedule starts to compress, you’ll start stacking trades and hurting people, which is why project teams start to crash land. Businesses wonder why projects seem fine in the beginning but end in a crash landing. It’s because schedulers, supers, and PMs dissolve logic at the end due to a lack of float, contingency, or buffers to absorb delays. Instead, they start stacking people, which only extends the project.

What to Do If the Owner Won’t Allow Float, Contingency, or Buffers

If the owner insists on using CPM without contingency and requires shared float between the owner and contractor, you are in trouble. First, analyze your risks and anchor. Your risks are the projected possible non-force majeure risks that could happen, and your anchor is the historical overrun for similar projects.

Show that data to the owner and ask for float, contingency, or buffers. If you can’t get it, do not resort to hiding buffers throughout the schedule. Craft a schedule that shows how critical some paths are and make sure you can track any delays accurately. If a time impact analysis can be submitted and approved, ensure the owner’s or tenant’s moving date is set beyond the risk profile.

Float should not be excluded from contracts, and owners should not penalize contractors for unavoidable delays. Using float, contingency, and buffers effectively will prevent stacking trades and overburdening projects with resources, which only extend project durations.

Important Reminders About Using Float in Construction Schedules

In the book “How Big Things Get Done,” misconceptions about pushing projects faster by overloading resources are debunked. This approach actually extends project durations. Owners who want fast projects should include buffers and avoid stacking and overburdening the project team.

Learn more about construction schedules in detail by checking out our linked blog post. Remember, float or contingency or buffers should be in every schedule to absorb delays. If you can’t get float approved, find a way to include it because, without it, you’ll only end up hurting people.

I hope you enjoyed this blog post. On we go!

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Where To Hire A Construction Superintendent

Posted on July 19, 2024July 19, 2024 by Nicolas M.

Read 19 min

In this blog post, we’re going to cover where to hire a construction superintendent and when you’re looking for him, here’s one thing that you shouldn’t count on. Two things you need to start doing that you probably aren’t right now. And we’re also going to cover the steps for developing those superintendents, and how long it takes. So read on if you want to know where to find the right talent for your construction projects.

What to Understand About Hiring from the Industry

You did not expect this, but do not count on hiring from the industry. It’s just not going to happen. Now, everybody out there, that’s already mad at me because I said that, I love you. I think you’re great, you’re probably at a good company with a good position, you’re trusted and you’re well cared for. Okay, so you’re probably not going anywhere, right? So I didn’t say you weren’t good. Right. There’s such a shortage of good superintendents because of the state of our industry that any of the good ones, and I’m assuming you are one of them, are already taken, right? You’re married to a company, right? So as a company, you’re not going to be able to go out and just find a super that has all of the traits that you’re looking for, you’re not going to be able to go out and find one with all the training, you’re not going to be able to go out and just plug and play superintendents into these positions. I don’t see it anywhere. And I’m not being insulting. I love superintendents. I don’t see any companies out there hiring from the industry and just making magic happen. Sure you get lucky every now and then. But on the whole, it’s not working very well. The best that I’m seeing is you hire folks from the industry, then people internally start to train on systems, and then it starts to go well, but it’s not just going to magically be like, hey, I’ll hire someone, plug them in, they got it, we’re good, it ain’t going to happen. So stop looking for unicorns in the industry that you can hire and put on your job and ignore.

Where to Hire a Construction Superintendent

What you need to start doing is hiring from trade schools. High schools, yes, I said it, colleges, and from the ranks of the craft on your project sites. And so that’s literally what I would do. In fact, that’s what we do at Elevate. Every now and then we get a unicorn, but it hasn’t happened like the percentage of how often that happens isn’t very good. You hit a home run like 5% of the time. What’s working at least 85% of the time for us in our company, Elevate, and Lean Takt is that we find college graduates, great people, or people from the trades who have a growth mindset, and they’re hard workers. We’ll just go ahead and hire them and train them to do it right from the start. It is a little bit of an investment, right? You have to spend like a year and a half, three years training them before they’re in certain positions. But I personally think that it’s worth it. So in three years, you can either be having the conversation of “hey, I don’t have the right people and we’ve spent a lot of money hiring and firing” or in three years, we can have the conversation “Hey, we started doing this recruiting in the right places and training these folks. And now we have some pretty good people supervising these projects.” Yes, it takes a couple of years. But let’s just think forward, what would your three-year-in-the-future self want to happen right now?

How to Find Potential Superintendents

1. Observe Your Surroundings

Start observing people that you are around, that you are working with, and that are in the craft. Yes, you’re going to hire from trade schools. Yes, you can do some hiring from high schools. And I’ve seen it work, I’m just telling you. Yes, you should be recruiting from colleges 100%. But also, if you’re working around really great laborers, really great foremen, surveyors, or other people in the industry, you can even look for potential amongst the ranks of truck drivers or the logistics folks. The key piece is that they have a growth mindset, are hardworking, and are willing to learn. Start paying attention to the people around you. Do they have that potential? Because I bet they do.

2. Gauge Their Interest

Once you spot them, gauge their interest. You can say something like, “Hey, there are some really neat opportunities. Here’s my number. If you’re interested, call me.” Or “I’m going to be around the project site for another week or two. Why don’t you think about this position or some of these opportunities I’ve talked to you about, and get back to me if you’re interested?” Provide an invitation and let them make the first move; that will show that they’re interested.

3. Explain the Possibilities

Once they come back to you, explain the possibilities. Tell them that superintendents or project managers can make a whole lot of money and these are really cool positions where they can grow as far as they want to. There are opportunities right here in this company. Explain what it pays and have that conversation about the opportunities.

4. Give Them an Assignment

This is not some kind of sick test or hazing. This is serious. What I like to do when somebody expresses an interest in taking their career all the way is to suggest a really cool book called “Construction Surveying and Layout: Third Edition,” also known as the Field Engineering Methods Manual. It covers field and office engineering tasks and responsibilities. Ask them to read chapters one through eight, if not the whole book. If they’re interested, they’re like, “Oh, well, yeah, this sounds interesting.” Then you know that there’s at least a chance. Because in that book, chapters one through eight, there are sections about construction organization, tools, general responsibilities, how you need to show up, math, drafting, surveying techniques, and safety and quality techniques. They will get a perspective of whether this sounds interesting or not. Giving someone an assignment is huge because it increases their likelihood to weigh in and buy into this content.

5. Hire Trainees as an Assistant

If they’ve read the book or done whatever assignment you’ve given them, and you think there is potential, find a way for them to help out in a field engineering role, project engineering role, or an assistant role on the project for a couple of months. If they’re a laborer, see if there’s a possibility for them to help in a field engineering role. If they’re a foreman, find time between assignments where they can come help you as an assistant superintendent. If they’re a surveyor, see if there are times when they can help you with certain tasks. The key is to get them involved in the kind of work you do. If they perform well, then you can have a conversation about promoting them to a field engineer or project engineer.

6. Provide a Full-Time Field Engineer Opportunity

If it goes through, get that person to do a full-time field engineering opportunity. Spending a year and a half to three years as a field engineer will be great. I don’t care what their experience is. You get that person into that role with the right opportunities, and they’re going to become builders, be able to work with builders, and it is going to catapult their career.

7. Send Them to a Field Engineering Bootcamp

Once they are a field engineer, send them to a company-run or an Elevate field engineering bootcamp. This is amazing. It will snap them out of any mediocre mindsets they have, teach them how to figure things out, connect them with the craft, and provide them with a life-changing, remarkable experience.

8. Give Them Time

Nobody’s in a rush. Spend a year and a half, 2, 3, 4, or even 5 years as a field engineer. They will get the builder experience and the tools in their tool belt to be able to do any other builder tasks that you ask them for later on. Take the time, and those eight steps have worked for me every time that I’ve tried it.

A Success Story

I’ve told you the story before about my buddy, Ramon Lugo Cruz. He came to a project in Tucson as the hoist operator and barely spoke English. I saw something in him. He connected with me. I was like, “Hey, if you take English courses for the next couple of months, because I think it’s great and I love your experience, so that you can understand the content that we’re going through, I will get you the Field Engineering Methods Manual.” In two months, he spoke good enough English, we connected, got him the book, read the chapters, got him into a position with the project team where he could start doing field engineering work. Then he started learning the equipment, doing lift drawings, running AutoCAD, and learning the robotic total station. Now he is the lead survey technician at a concrete company in Tucson, Arizona, making super good money and he can go anywhere in construction. This pattern works everywhere.

Once they’re done with this, all they have to do is learn about planning and scheduling, learn about lean systems, learn about leadership and communication, and the company systems. You have the makings of a future superintendent or project manager. It is amazing. This is a one-and-a-half to three, four, or five-year commitment, but it’s so worth it.

Learn More with These Resources

If you want to get started with this, I’m going to link you to the Field Engineering Methods Manual in the link below. I hope you check it out. Why don’t you buy a couple of them, have them there, and start looking for folks on your team, in high schools, trade schools, and colleges that you can start to train and develop. In a couple of years, you’ll have a rock-solid group of builders that are going to take you into the future. And I hope you’ve enjoyed this. Please check out the link for the Field Engineering Methods Manual, and I’ll see you on the next video.

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How To Become A Construction Scheduler

Posted on July 19, 2024July 19, 2024 by Nicolas M.

Read 7 min

Welcome to our deep dive into the crucial role of scheduling in construction. Having scheduled literally dozens, if not hundreds, of projects, I bring extensive experience from leading a large scheduling department. My respect for the role of the scheduler in construction is immense, and I believe it is a position of great value and importance.

The Crucial Role of Schedulers in Construction

Schedulers are not merely support staff; they are integral to the success of a project. However, their role must be clearly defined. Superintendents and project managers should plan and schedule their projects, utilizing the scheduler’s expertise for support, not as a crutch. If superintendents don’t engage in planning and scheduling themselves, the project is doomed to chaos.

The Scheduler’s Evolution at Lean Takt

At Lean Takt, the scheduling arm of Elevate, we employ 28 remarkable individuals who we refer to as process improvement engineers. This title reflects their role more accurately as they engineer software, plans, and strategies to enhance the construction process from pre-construction through to project completion. Their work is about improving processes, not just scheduling tasks.

How We Approach Scheduling at Our Company

Our philosophy is clear: we never do the work for the project team. We train them or work alongside them. This ensures that the knowledge, strategies, and leadership for scheduling remain with the superintendents and project managers, thereby supporting the project rather than hindering it.

Becoming a Construction Scheduler: Eight Essential Steps

Learn Construction Scheduling: It’s vital to gain hands-on construction experience. Schedulers should understand the field, the work, and the challenges faced by foremen and workers. Without this, there’s a risk of focusing too much on data and not enough on practical realities.
Learn Lean and Production Theory: Understanding lean methodologies and production systems is essential. This includes knowledge of the Toyota Production System, Last Planner, Scrum, and more. Traditional CPM and Gantt charts are not sufficient on their own.
Read Key Resources: Educate yourself with foundational texts such as The Toyota Way, The Goal, Critical Chain, This is Lean, The Lean Builder, and Takt Planning and Integrated Control.
Follow a Learning Sequence: Start with Takt, then Last Planner, followed by Scrum, Gantt charts, and finally CPM. This sequence ensures the right mindset and approach to scheduling.
Maintain Ethical Standards: Schedulers must adhere to ethical standards. Avoid practices that harm workers or distort schedules. Uphold honesty and transparency at all times.
Make Schedules Visible: Ensure that schedules are accessible and understandable to everyone involved. Visibility is key to accuracy and implementation.
Collaborate with Builders: Form strong relationships with builders. Schedule meetings effectively and partner with them to support the project, ensuring plans are both on paper and internalized by the team.
Bring Schedules to the Field: Ensure daily plans are clear and actionable for workers and foremen. A collaborative planning process is essential for field implementation.

Conclusion: Embrace the Path to Becoming a Great Scheduler

Becoming an excellent scheduler involves continuous learning and collaboration. By following these steps and embracing the role with dedication and integrity, you can significantly impact the success of construction projects. For further resources and training, check out the links provided below. On we go!

Further Learning Resources

In the description below, you will find links to essential resources and training programs to support your career as a construction scheduler. Let’s continue to build excellence together.

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